Executive Administration / Admin/ Assistant

Job Description: Executive Assistant (Support Services)

Role Overview

Position Type: Temporary / 3-Month Contract

Job Level: Support Services - Executive Administration

Location: Slough, SL1 4LG, United Kingdom

About the Role

We are seeking a highly organized and proactive Executive Admin to join our Support Services team at Slough. This role focuses on providing vital secretarial and day-to-day administrative support to an individual executive or a small group of leaders across the organization.

The successful candidate will use their foundational training and office experience to execute established procedures smoothly, handle sensitive/confidential data with absolute discretion, and optimize business efficiencies.

Key Responsibilities

1. Executive & Calendar Support

Diary Management: Take control of complex calendars, coordinate diaries, and resolve scheduling conflicts proactively.

Travel Logistics: Arrange and coordinate complex business travel itineraries, accommodation, and meeting arrangements.

Interaction Management: Manage and gatekeep the interaction and time that executives have with both internal and external sources.

Communication Filtering: Receive, screen, log, and direct incoming phone calls, physical mail, emails, and office visitors.

2. Business Documentation & Administration

Document Production: Use business software applications to format, edit, proof, and design high-quality correspondence, reports, presentations, and agendas.

Information Briefing: Proactively obtain and organize necessary information, data, and background materials for the executive's use in conferences, speeches, and reports.

Governance & Tracking: Keep meticulous files, records, and diaries; attend meetings to record accurate minutes, and track business expenses.

3. Decision Making & Problem Solving

Operational Autonomy: Work confidently within established corporate processes under a moderate degree of supervision.

Issue Resolution: Identify administrative blockers and relevant issues in straightforward situations, assessing them using standard procedures to make logical, factual decisions.

Qualifications & Skills

Basic Requirements:

Experience: Proven working knowledge and office administrative skills developed through formal training or prior corporate work experience.

Software Competency: Advanced proficiency with core productivity tools (e.g., Microsoft Office Suite, Word, Excel, PowerPoint, Outlook).

Confidentiality: Exceptional trustworthiness with a proven track record of handling highly confidential business and personnel files.

Communication: Excellent interpersonal skills with a confident, professional telephone and email manner.

Preferred Qualifications (Top Candidates):

Strong organizational knowledge, specifically relating to corporate financial processes and authorization workflows.

Prior experience interacting directly with external or c-suite executives.

Basic research capabilities and experience independently authoring/drafting business documentation.

Bilingual communication skills.

If interested, respond with your CV.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business
Only candidates based in UK and eligible to work in UK are allowed