Executive Assistant

Responsibilities

• Schedule meetings and appointments for Founder / CEO as required 
• Book travel arrangements for Founder / CEO as required, including flights, hotels, and transportation.
• Support and manage Founder / CEO with personal calendar and activities
• Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
• Support the planning and coordination of company events and meetings.
• Assist in other administrative tasks as needed.
• Lead the office management of Munich office, including coordination and communication with landlord, suppliers and social committee

 Requirements 

• 6+ years of experience as an administrative assistant or in a similar position with strong experience and exposure of managing communications and schedules of senior executives
• Previous experience in event planning and travel management. 
• Excellent written and verbal communication skills both in English and German.
• Proficient in MS Excel, Word and Outlook and other office management tools and applications;
• Prior experience with scheduling, tracking, and invoicing.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to multitask.

About Us    

Aily Labs, founded in 2020, is an exciting and rapidly growing startup based in Munich, New York, Barcelona, Madrid and Cluj. With a team consisting of over 300 passionate and skilled ML Engineers, Data Scientists, and Developers, we are dedicated to our ambitious objective of democratizing AI.  
 
We have harnessed cutting-edge technology to develop an exceptional AI mobile app that goes beyond conventional solutions. By seamlessly providing immediate business insights, we are poised to revolutionize the corporate landscape.  
 
Our vision is to establish ourselves as the preferred platform for AI-driven decision-making, setting new standards in the industry. We firmly believe that our state-of-the-art technology empowers organizations to make faster and more intelligent choices.  
 
By joining our team, you will have the opportunity to be at the forefront of this transformative movement, shaping the future of intelligent decision-making in remarkable ways. We are currently seeking a motivated Executive Assistant responsible for providing administrative support to the CEO.

• We are an internationally diverse team that supports one another
• We develop high-quality software and thus create sustainable added value for our customers
• We live a feedback culture so that we can constantly reflect and improve

• We enjoy new technologies and love to learn new things and grow with them
• We give freedom for further training because lifelong learning is important to us