Executive Assistant

BMC Recruitment Group are currently recruiting for a Personal/Executive Assistant to join our client who are an award-winning group of financial services and technology companies based in Newburn, Newcastle Upon Tyne.

Key Benefits they offer:

• Salary based on experience - £30,000 to £35,000 DOE
• Full-time permanent position
• Working Hours - Monday to Friday 8:30am - 5:30pm (1hr Lunch) (Flexible with starting hours)
• Hybrid Working - There will be some hybrid working based on the executive reporting into / 1 Day Working from Home
• Free on-site parking
• 33 days annual leave, including bank holidays
• Company pension contribution (increases with length of service)
• Financial Services Academy - Allowing employees to develop their career within the wealth management sector
• Company/team events throughout the year

Key Responsibilities:

• Provide end-to-end executive support to multiple Executive Committee members, ensuring seamless coordination of all administrative, scheduling, and communication needs.
• Act as a trusted liaison between executives and internal/external stakeholders, board members, and senior leadership.
• Prepare, proofread, and manage confidential correspondence, presentations, reports, and briefing materials.
• Handle sensitive information with absolute discretion and maintain the highest levels of professionalism at all times. Confidentiality is essential here.
• Assist with the planning and execution of strategic offsites, leadership events, and board-level meetings.
• Monitor and manage executive inboxes, ensuring prompt responses and flagging of urgent matters.
• Support with administrative processes such as expense management, approvals, document handling, and compliance checks.

Skills and attributes:

• Executive Support: Demonstrated ability to provide high-level administrative support to senior leaders, managing complex calendars, travel arrangements, and shifting priorities across multiple time zones.
• Communication: Exceptional written and verbal communication skills, with experience preparing and proofreading high-quality documents, reports, and presentations.
• Event Coordination: Proven experience supporting the delivery of strategic offsites, leadership events, and board-level meetings.
• Inbox and Workflow Management: Skilled in overseeing executive inboxes, flagging priorities, and ensuring timely responses.
• Administrative Excellence: Strong competency in expense processing, approvals, compliance, and document management using modern productivity tools.
• Confidentiality and Discretion: Absolute professionalism and integrity in handling sensitive information.
• Personal Attributes: Highly organised, proactive, detail-oriented, adaptable, and capable of operating with discretion and sound judgement in a fast-paced environment.
• Technical Proficiency: Highly proficient in Microsoft Outlook, Excel, Teams, and other productivity tools, with strong general computer literacy.