Executive Assistant

Executive Assistant – Glasgow

Salary - £30000

Key Responsibilities include..

• Provide secretarial support to Partners and Project Managers
• Organising and maintaining diaries (including scheduling meetings and TEAMS calls where necessary)
• Fielding calls and answering general queries on behalf of Senior Partners
• Helping the Partners and Project Managers to maintain an organised working environment
• Arrange travel and accommodation
• Booking of meeting rooms, catering and video conferencing facilities
• Prepare quarterly fee forecast and collate and incorporate Partner comments
• Create monthly fee register based on fee forecast and administer fees for all projects
• Issue invoices, recording and filing appropriately
• Maintain project invoicing schedules
• Process sub-consultant invoices in relation to appropriate projects and dealing with any queries from sub-consultants
• Liaison with Accounts team as required
• Prepare debtors reports and assist Partners with collating updates and chasing outstanding debts
• Receive cash listings from Accounts and record payments accordingly
• Process office supplier invoices
• Record personnel holidays and maintain records
• Record absences and liaise with HR department
• Assist Project Managers with typing of agendas, minutes, reports and issuing to all parties

If this sounds like an opportunity that would be of interest to you, please send an updated CV to