Executive Assistant

An Executive Assistant in an insurance company provides high-level administrative support to senior executives, managing calendars, meetings, and communications. They coordinate internal and external correspondence, prepare reports, and assist with project tracking. The role requires discretion, organization, and a strong understanding of the insurance business environment.

Client Details

A Tonbridge-based insurance company provides a range of personal and commercial services tailored to clients. It supports individuals, families, and businesses with policies such as home, motor, liability, and business protection. With local knowledge and professional expertise, the company offers trusted advice and responsive customer service.

Description

• Manage the Managing Director's calendar, prioritising meetings, appointments, and travel arrangements.
• Act as the first point of contact for internal and external stakeholders, handling enquiries and correspondence with professionalism.
• Prepare and coordinate high-level meetings, including agenda setting, minute-taking, and tracking action points.
• Support the creation and formatting of reports, board papers, strategic presentations, and financial documents.
• Coordinate cross-functional communications and support key initiatives and projects led by the Managing Director.
• Maintain strict confidentiality with sensitive business and financial information.
• Liaise with senior leadership, finance, legal, and external partners on behalf of the Managing Director.

Profile

A successful Executive Assistant should have:

• Strong proficiency with Microsoft Office Suite and other relevant tools.
• Exceptional organisational and time management abilities.
• Excellent written and verbal communication skills.
• The ability to work independently and handle sensitive information with discretion.
• A proactive and detail-oriented approach to problem-solving.

Job Offer

• Competitive salary
• Hybrid working arrangements to support work-life balance.
• Generous holiday leave and additional employee benefits.

If you are ready to take the next step in your career as an Executive Assistant, we encourage you to apply today.