Executive Assistant

Are you an experienced PA or EA looking for a new challenge in a growing, dynamic legal team? We’re looking for a highly organised individual to support a busy Partner and team working on major planning and environmental projects.

This role offers the chance to help shape and improve administrative systems in a growing practice with a strong focus on high-quality contentious work. It's ideal for someone proactive, highly organised and confident managing complex diaries and documents in a busy legal environment.

To be considered for the role, you’ll require the following essentials:

• Proven experience as an Executive Assistant or PA, ideally supporting at partners
• Strong diary management skills, with the ability to juggle complex schedules
• Excellent organisational skills with high attention to detail
• Proactive problem-solving approach and ability to work independently
• Excellent communication skills, confident engaging with stakeholders at all levels
• Ability to prioritise and multitask effectively, even with competing demands
• Comfortable implementing, developing and improving team processes and systems
• Confident with IT, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems
• Experience working within a law firm or professional services environment is a must

Within this position, you’ll also be:

• Managing the Partner’s diary, meetings, and travel arrangements, ensuring effective scheduling and planning
• Acting as the main point of contact between the Partner and internal/external clients and colleagues
• Managing and organising the Partner’s email inbox, ensuring urgent matters are highlighted and responses are timely
• Creating efficient systems for filing emails, documents, and matter records
• Assisting with time recording and submitting Partner’s expenses
• Arranging and preparing for meetings, including agendas, papers, minutes and follow-up actions
• Handling document bundling (electronic and hard copy), preparing reports and managing document rooms
• Ensuring billing processes are tracked and kept up to date, maintaining accurate financial records for the team
• Supporting wider team fee earners with administrative tasks, including preparation of contentious documents
• Maintaining confidentiality while handling sensitive information

Hours and Salary

• £40,000 per annum plus bonus
• Hybrid working – 1 day per week from home
• Mondy to Friday 9am- 5pm (some flexibility required at times)
• Excellent benefits package

Talk Staff Recruitment is an established division of Talk Staff Group and works with companies throughout the East Midlands and UK with roles including many areas such as: Accountancy & Finance, Human Resources, Marketing, Contact Centre and Office Support.

Talk Staff Recruitment act as an Recruitment Agency in relation to this vacancy.

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