Executive Assistant

Reed is proud to be working in partnership with an innovative organisation within the telecommunications sector to recruit an experienced and highly organised Executive/Personal Assistant. This unique role offers the opportunity to support the company’s founders across both professional and personal domains, ensuring seamless coordination of their day-to-day affairs.

This is a fantastic opportunity for a proactive and emotionally intelligent individual who thrives in fast paced environments and is confident managing competing priorities with discretion and professionalism. The role will be based in their small but dynamic North Shields office in hybrid arrangement, allowing for some home working.

Key Responsibilities:

Executive Assistant Duties (Professional):

• Manage complex calendars, including scheduling meetings, calls, and appointments across time zones.
• Organise travel logistics: flights, accommodations, itineraries, and visas.
• Prepare reports, presentations, and briefing materials for meetings.
• Act as a gatekeeper, managing incoming communications and prioritising requests.
• Liaise with internal teams, external stakeholders, and business partners on behalf of the executive.
• Maintain confidential files and ensure smooth document management.

Personal Assistant Duties (Personal):

• Coordinate personal appointments and household staff as needed.
• Oversee personal travel and holiday planning, including booking arrangements and itineraries.
• Manage personal errands such as gift purchases, reservations, and event planning.
• Handle personal finances including expense tracking, invoices, and occasional bill payments.
• Support with home management tasks such as repairs, contractors, and household inventory.
• Ensure seamless integration between professional and personal schedules.

Key Skills & Attributes:

• Exceptional organisational and time management skills.
• Excellent written and verbal communication.
• High level of discretion and trustworthiness.
• Strong problem-solving ability and resourcefulness.
• Tech-savvy with experience in Microsoft Office, Google Workspace, and scheduling tools.
• Flexible and adaptable to changing priorities.
• Ability to work independently and anticipate needs.

Requirements:

• Minimum 2 years’ experience in a similar EA/PA or hybrid role.
• Full UK driving license.
• Right to work in the United Kingdom.

Desirable:

• Experience in technology, construction, or infrastructure sectors.
• Familiarity with family office environments.
• Background in start-up or fast-paced organisations.

If you think this role could be for you - please apply today!