Executive Assistant

ROLE OVERVIEW 
 The primary role of the Executive Assistant is to provide comprehensive EA support to the Senior Management and team within the Real Estate division. 

This position would suit a highly proactive EA who is flexible, extremely reliable with excellent organisational skills, and proven experience operating in a very fast-moving professional services business. 

Key Responsibilities  

• Diary management, across global time zones  
• Scheduling / Coordinating meetings (external and internal):   
• Preparing internal rooms and coordinating with required stakeholders  
• Printing and preparing relevant materials  
• Coordinating global travel and accommodation requirements for the regional team  
• Produce visa documentation when required 
• Supporting visitors from international offices  
• Liaising with Reception to arrange meeting rooms, guest access and hospitality as required.   
• Responsible for onboarding of new joiners into the team  
• Supporting large scale client events including:   
• Meeting scheduling   
• Preparation of materials   
• Onsite support  
• Management of team expenses reports each month in line with company policy  
• Providing support to other EA’s and administration colleagues as required  
• Sort post and deal with routine enquiries and confidential correspondence  
• Assisting with the organisation of team social events   
• Other duties as required  

Key Skills  

• Excellent organization and communication ability  
• Proactive and able to work independently as well as part of a team   
• Decisive, resourceful and quick to prioritize  
• High attention to detail  
• Flexible and adaptable  
• Resilient, with strong team focus  
• Proficient user of Microsoft Outlook, Word and PowerPoint   
• Experience using Concur expense management system  

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