Executive Assistant

ROLE SUMMARY:

Executive Assistant provides site and remote support for up to 3 Group Leaders across the Business in a hybrid working environment, usually 3 days per week in the office, or as often as the role requires. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures.

WHAT YOU'LL BE DOING:

• Dedicated, onsite support for Senior leaders
• Complex diary management;
• Provision of administrative and organisational support to Executives and other senior team members as required;
• Dealing with incoming communication, correspondence on behalf of the Executives and senior team members where required;
• Managing meeting minutes and follow up actions
• Producing, amending and collating Briefing papers, reports and presentations;
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels;
• Managing complex expense processes from raising claims, POs, setting up suppliers and acting as a delegate on the expense system
• Assisting with the co-ordination of Townhalls, Roadshows and offsite events
• Meeting and greeting visitors at all levels of seniority;
• Arranging complex, multi sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies;
• Ensuring appropriate security measures are in place for travel in high risk areas;
• Keeping Executives compliance records updated, with gifts/entertainment etc;
• Identify continuous improvement opportunities to support the broader EA community

CANDIDATE BACKGROUND:                                                 

• Experience of supporting a Senior Executive highly desirable

• Experience of a financial services company or other Intense or fast-moving environment

• Polished & professional. Communication & organisational skills are key

WHAT YOU'LL BRING:

• Ability to build and maintain relationships up to all levels both internally and externally;
• Highly organised and able to prioritise effectively with minimal supervision;
• Excellent communication and influencing skills;
• Resilience, tenacity and tact;
• Able to liaise effectively at all levels of the organisation;
• Able to act as a credible representative for the executive;
• Excellent MS Office and document creation skills; and
• Ability to work independently with minimal supervision;
• Sound literacy and numerical skills;
• Ability to think on feet and to react quickly to problems and solve them; and
• Flexibility, discretion and ability to respect confidentiality at all times;
• Appetite for hard work and dedication to work hours required of the role.
• Calm demeanour and able to function well under pressure;
• Team player with excellence in collaboration across a matrixed environment;

Career Stage:

London Stock Exchange Group (LSEG) Information:

Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice.