Executive Assistant

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Job Title: Team Executive Assistant

Reporting to: Chief Business Officer

Role Overview

Apex are looking for an Executive Assistant to provide high-quality administrative and organisational support to members of the Executive Committee. This role is responsible for ensuring efficient day-to-day operations, managing complex schedules, coordinating travel, and supporting key business processes. We are looking for an individual who is highly organised, proactive, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

- Provide administrative support to multiple Executive Committee members
- Manage complex diaries, including scheduling meetings across multiple time 
zones.
- Coordinate internal and external meetings. 
- Arrange and manage end-to-end travel bookings, including multi-destination 
itineraries.
- Coordinate accommodation, transport, and visas where required
- Prepare and submit expense reports on behalf of Executives via Workday
- Ensure expenses are processed accurately and maintain compliance with 
company expense policies
- Support Executives with system-related administrative tasks including approvals 
in our Workday system. 
- Act as a key point of contact between Executives and internal/external 
stakeholders
- Maintain confidentiality and handle sensitive information and tasks. 
- Support with ad hoc requests on a daily basis. 

Skills & Experience

- 1–2 years’ experience in a Team Assistant, Personal Assistant, or Executive 
Assistant role
- Experience supporting multiple senior stakeholders and Executives
- Proven experience managing complex diaries across multiple time zones and 
scheduling.
- Experience using Workday (or similar systems) for expenses and approvals
- Strong experience in preparing and processing expense reports
- Experience booking multi-destination and international travel
- Excellent written and verbal communication skills
- Strong organisational skills with high attention to detail
- Ability to prioritise and manage multiple tasks effectively
- Proactive, adaptable, and solutions-oriented mindset
- High level of professionalism, reliability and responsiveness. 

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.