Executive Assistant

Position Description:

Executive Assistant

Rate: £19.87 (PAYE Umbrella) increasing to £26.08 after 13 weeks under AWR’s – Agency Worker Regulations.

Objective:

As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward.

This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.

The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency. If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.

Skills Required:

Position Responsibilities:

What you’ll be able to do:

Executive and Shared Pool Support: Provide comprehensive administrative support to our client’s senior leaders as part of a shared administrative pool.

Scope of support is focused on expense processing, scheduling key meetings involving multiple senior stakeholders, and coordinating domestic and international travel arrangements.

Business Continuity & Backup Support:

Act as the primary backup support for the Executive Assistant to the CEO, our client’s Bank plc & EVP International during periods of annual leave or absence.

Event & Recognition Support:

Provide administrative and coordination support for key corporate events, recognition programs, and business-wide initiatives as determined by the shared pool requirements.

Business Continuity Planning:

Lead, prepare and review necessary documentation for the Executive Office Business Continuity Planning process.

Confidentiality & Discretion:

Maintain the strictest confidentiality regarding sensitive information and organisational matters.

Relationship Management:

Build and maintain strong, professional relationships with internal and external stakeholders at all levels.

Operational Flexibility:

Undertake other administrative, operational, and project-based tasks as reasonably required to support the evolving needs of the Executive Admin Group and the wider executive team.

Experience & Skills Required

Proven Experience:

Excellent/strong experience in an executive support or similar role, ideally supporting senior-level executives.

Exceptional Organisational Skills:

Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment.

Proficiency in prioritising tasks and managing time efficiently is crucial.

Communication Prowess:

Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.

Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.

Technical Proficiency:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and various virtual meeting platforms (e.g. Microsoft Teams).

Professionalism & Teamwork:

Professional demeanour, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.

Strong performer in all categories (Excellence / Collaboration / Focus)

Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.

Additional Information:

**INSIDE IR35**

Hybrid - 4 Days in Dunton and 1 WFH

Eligibility: You MUST have the right to work in the UK and sponsorship is not offered on this role
Only candidates based in UK and eligible to work in UK are allowed