Executive Assistant

Designit is seeking an Executive Assistant to work closely with and support the CEO and COO in achieving their business goals.

This position requires a proactive and resourceful individual who can manage a variety of tasks and work independently with minimal supervision. The Executive Assistant will be responsible for the following tasks:

Calendar Management and Travel Coordination
Manage multiple executive calendars and ensure that all scheduling conflicts are resolved
Prioritise meetings and appointments based on business needs and criticality
Organise and coordinate travel arrangements including flights, hotels, and ground transportation
Anticipate visa requirements and manage visa applications for international travel

Expenses and Budget
Manage expense reports and reimbursements for executives
Ensure compliance with company policies and procedures
Work with finance and accounting teams to manage budgets and forecasts

Communication and Correspondence
Draft and proofread emails, letters, and other documents on behalf of executives
Manage and prioritise incoming and outgoing correspondence
Serve as a point of contact for internal and external stakeholders
Support the preparation of presentations, content collation, reports, and other materials

Qualifications :
3+ years of experience in similar role supporting senior leaders
Excellent organisational and time-management skills
Strong communication skills and ability to interact with people at all levels of the organisation
Ability to maintain confidentiality and handle sensitive information
Proficient in Microsoft Office Suite and experience with scheduling and project management tools
Experience scheduling across multiple time zones: US, APMEA, Europe

At Designit, we value innovation, collaboration, and excellence. We are looking for a proactive and self-motivated individual who shares our values and can support our senior leaders in achieving their goals. If you are a dynamic and detail-oriented Executive Assistant, we encourage you to apply for this exciting opportunity.

Would you like to join:
A social, collaborative, and playful work environment, with an open-minded and diverse culture
Knowledge-sharing sessions, designed to cultivate cross-discipline talent with speakers from inside and outside Designit