Executive Assistant

To provide administrative support to the Sales & Client Services Function. The Executive Assistant will ensure smooth operation and organisation of the daily activities, for three members of the senior management team, enabling them to focus on more strategic aspects of their roles.

Key Responsibilities:

Administrative Support:

• Manage and organise calendars, schedule meetings, and appointments
• Prepare reports, presentations, and briefs as required
• Acting as the first point of contact and gatekeeper 
• Tracking of and follow up actions from meetings and emails

Travel Arrangements:

• Plan and book travel itineraries, including flights, accommodations, and transportation.

Meeting and Event Coordination:

• Organise and coordinate meetings, conferences, and events, including booking venues and arranging catering.
• Prepare agendas, take minutes, and follow up on action items.

Project Management:

• Assist in the planning and execution of various projects, ensuring deadlines are met.

Confidentiality and Discretion:

• Handle sensitive information with the utmost confidentiality and professionalism.
• Act as a trusted advisor and confidant to the employer.

• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to multitask and prioritise tasks effectively.
• High level of discretion and confidentiality.

Personal Attributes:

• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities and demands.

Working Conditions:

• Office-based 3 days a week, but may require travel
• Standard working hours but may need to be flexible depending on the schedule and needs.

Work’s a treat!

On top of a competitive salary, you can expect a whole load of perks:

• 25 days’ holiday + bank holidays – we understand the importance of you getting some down time.
• Annual Wellbeing Day – enjoy an additional day on us to look after your physical and mental wellbeing.
• Pension Scheme – helping you save towards your retirement home in the sun!
• Corporate Medical Cash Plan – claim back the cost of your medical treatments.
• Smart Working Options – spend up to 40% of your working week from home.
• So many savings – through our online community platform, you can access dozens of daily deals, from money off top brands to discounts on days out.
• Employee Assistance Programme – our people are at the heart of everything we do, so if you’re happy, we’re happy.
• Cycle to Work Scheme – save on the cost of biking to work.
• Monthly Employee Awards - Employee of the Month programme with £250 bonus
• Raising money for charity including a paid Volunteer Day – we’re all about giving back… and having lots of fun in the process!
• Referral scheme – know the perfect person to join the team? You could bag £1,500 for a putting a good word in.
• Wellbeing Programme – giving you the opportunity to join regular, interactive Wellbeing Workshops or join our 30 plus Wellbeing Champions.
• Enhanced Family Friendly Leave – support for you and your family to help you navigate through the craziness of family life.

We Value Diversity

We champion and welcome diversity in our workforce and ensure all job applicants receive equal and fair treatment, regardless of age, race, gender or gender identity, religion, sexual orientation, disability, or nationality.

We are not only committed to increasing the visibility and recognition of talent from under-represented groups within our organisation, but the wider industry too.

At the end of the day, we make sure we take time to look after ourselves, each other, and the planet, because we’re always stronger together.

ITG have a number of community groups available to employees and exist to offer a safe space for like-minded colleagues, with shared interests to connect, socialise and check in with each other.

These include Black ITGers Together, LGBTQ+ Together, Mens Health Together, Muslims Together, Neurodiversity Together, Working Parents and Carers Together and Women In Tech Together.

What next?

If you found yourself interested in knowing more, drop us your application and someone from our team will be in touch.

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