Executive Assistant & Office Coordinator

Executive Assistant & Office Coordinator

Department: Executive

Reporting to: Chief of Staff

About the job

We’re looking for a proactive and highly organised Executive Assistant & Office Coordinator to support Pelion’s day-to-day operations. This role sits at the heart of the business, helping ensure everything runs smoothly while supporting our leadership team and maintaining a well-organised, welcoming office environment.

You’ll provide administrative support including diary and calendar management, meeting coordination, and general day-to-day organisation. Alongside this, you’ll take ownership of the office — ensuring it is well-stocked, tidy, and set up to support the needs of the team.

You’ll work closely with colleagues across the business, helping coordinate activities, manage small operational tasks, and keep things running efficiently. You’ll be someone who is reliable, detail-oriented, and enjoys taking ownership of tasks and seeing them through.

This is a great opportunity for someone who enjoys variety in their role and wants to play an important part in how the business operates day-to-day.

What you will be doing

Executive and Administrative Support

• Manage diaries and calendars for leadership, scheduling meetings and prioritising time effectively


• Coordinate internal and external meetings, including room bookings and logistics


• Support with travel arrangements and itineraries where required


• Assist with general administrative tasks and day-to-day organisation

Meeting coordination & support

• Ensure meeting rooms are set up and ready (in-person and virtual)


• Prepare materials and support smooth running of meetings


• Welcome visitors and ensure a professional and friendly experience


• Help coordinate company meetings, team sessions, and occasional events

Office & facilities management

• Take ownership of the day-to-day running of the office


• Ensure the office is tidy, organised, and running smoothly


• Manage office supplies, stock levels, and ordering


• Act as the first point of contact for office-related issues

Supplier & services coordination

• Liaise with office suppliers (cleaning, maintenance, deliveries, etc.)


• Coordinate any repairs or maintenance needs


• Ensure services are delivered reliably and to a professional standard

Workplace experience

• Help create a welcoming and positive office environment


• Support team needs within the office on a day-to-day basis


• Assist with small initiatives that improve the workplace experience

Operational support

• Help improve simple processes where possible


• Maintain basic documentation for office procedures

What we’re looking for

• Previous experience in an administrative, office support, or coordination role in a professional environment


• Strong organisational skills with the ability to manage competing priorities and stay on top of multiple tasks


• High attention to detail with a structured and reliable approach to work


• Confident managing calendars, scheduling meetings, and coordinating logistics


• Strong communication skills with the ability to work effectively across different teams


• A proactive mindset with the confidence to take ownership and solve problems independently


• Comfortable working in a fast-paced, office-based environment where priorities can change


• Solid experience using Microsoft Office, particularly Outlook for diary management and Excel for basic tracking

Nice to have

• Experience supporting senior stakeholders or leadership


• Experience managing office operations, suppliers, or facilities


• Experience coordinating meetings, events, or internal activities


• Interest in developing within operations, workplace experience, or office management

Why Pelion?

Pelion: IoT Connectivity Made Effortless.

Pelion provides the World’s best connectivity for the World’s biggest names, and the most innovative and inspiring IoT devices. We can only do this by working with the most innovative and inspiring people.

Join Pelion and become part of a deeply connected and collaborative community, where mutual support and collective growth drive us all forward. Embrace change with us as we lead the evolution of IoT, fostering clarity, trust, and accountability in our mission to create a well-connected world for everyone.

So, if you’re ready to thrive in an incredible team and lead in one of the fastest growing technology sectors, then we want you on our team!

Pelion is an IoT connectivity MVNO that provides simple, secure connectivity for IoT devices. With a track record spanning back over 20 years, Pelion has been at the forefront of shaping IoT connectivity as an innovator delivering marketing leading solutions focused on our customer’s success.

Benefits:

- Salary £28,000 - £30,000 per annum

- Flexible, hybrid (3 Days in our Glasgow Office)

- 25 days holiday, plus 5 days Take 5 and 8 bank holidays a year

- 7% employer pension contribution

- Access to comprehensive health and dental plans

- Health assessment

- Worldwide travel insurance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant.