Executive Assistant & Operations Manager

Our client is seeking a highly organised and proactive Executive Assistant & Operations Manager to become a key point of contact across their head office. This is a varied role combining senior executive support with responsibility for office operations, suppliers, facilities, compliance and business administration.

If you're an experienced EA who enjoys taking ownership beyond traditional executive support, improving processes and keeping a business running smoothly behind the scenes, this could be an excellent opportunity.

Job Title: Executive Assistant & Operations Manager

Salary: £50,000 - £55,000 depending on experience

Location: Berkshire, minimum 3 days in the office per week

Key Responsibilities:

Provide proactive executive support to the CEO, COO and Senior Leadership Team, including complex diary management, meetings, travel and confidential administration

Prepare board papers, briefing packs, reports, presentations and meeting documentation, ensuring actions are followed through

Manage the day-to-day operation of the head office, ensuring a safe, efficient and professional working environment

Oversee facilities, building maintenance, contractors, suppliers and workplace services

Manage office budgets, supplier contracts and service performance

Maintain office policies, procedures and operational processes, identifying opportunities for continuous improvement

Lead Health & Safety activities, including DSE, fire safety, Driving for Work and risk management

Support employee onboarding, office inductions and company events

Manage and develop the Office & IT Systems Coordinator

Coordinate business travel providers and other key office services

Act as a central point of contact across the business, building strong relationships with senior stakeholders and external suppliers

Support cross-functional projects and wider business initiatives as required

Skills and Experience:

Proven experience as a Senior Executive Assistant, Executive Assistant, EA/Operations Manager or similar

Strong experience supporting senior executives and managing complex diaries, meetings and travel

Experience taking ownership of office, business or operational responsibilities

Strong supplier, contractor and budget management experience

Excellent organisational, communication and stakeholder management skills

Comfortable handling confidential and commercially sensitive information

Proactive, resourceful and confident working autonomously

Experience managing or supervising others is desirable

Strong Microsoft Office 365 skills

Health & Safety experience or IOSH qualification is desirable

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK
Only candidates based in UK and eligible to work in UK are allowed