Executive Assistant & Project Manager

Belmond is seeking a highly organised, proactive and commercially minded Executive Assistant & Project Manager to support the Senior Vice President, Global Human Resources and the Senior Vice President, Strategy & Transformation.

This is a hybrid role that combines high-level executive support with project coordination, business planning and operational delivery. Working as a trusted partner to both SVPs, you will help ensure the smooth running of their day-to-day activities while coordinating strategic initiatives, driving follow-up on key actions and supporting the effective delivery of team priorities.

While the role will help enable the wider HR and Strategy & Transformation teams through clear coordination, communication and follow-up, its primary focus remains the effective support of the two SVPs and the priorities they sponsor. The role is ideally suited to someone who excels at balancing exceptional organisation with project management and thrives in a fast-paced, international environment.

Success in this role will be measured by your ability to anticipate needs, maintain excellent executive support, and ensure the successful coordination and delivery of key business initiatives. You will be a trusted partner to both SVPs, enabling them to focus on strategic priorities while ensuring that projects, commitments and day-to-day operations run seamlessly.

CORE RESPONSIBILITIES

Project Management & Business Support (approximately 60%)

•  Coordinate selected strategic projects and cross-functional initiatives on behalf of the SVPs, ensuring priorities, owners, timelines and next steps are clear.
• Prepare high-quality presentations, reports, briefing notes and decision materials, drawing together input from multiple stakeholders.
• Support the business cadence for HR and Strategy & Transformation, including leadership meetings, agendas, minutes, action tracking and follow-up.
• Help coordinate annual planning, business reviews, leadership forums, team offsites, and other key moments in the business calendar.
• Liaise across Global Teams and the wider business, ensuring information flows clearly and actions move forward.
• Identify practical opportunities to improve ways of working, simplify processes, and increase team effectiveness.
• Support internal communications, team updates and executive presentations, ensuring materials are clear, polished, and aligned with Belmond’s tone.
• Handle sensitive and confidential information with professionalism, discretion and sound judgement.

Executive Support (approximately 40%)

• Manage complex calendars for both SVPs, balancing competing priorities, protecting focus time and ensuring appropriate preparation for key meetings.
• Coordinate domestic and international travel, itineraries and logistics with accuracy and attention to each leader’s working style.
• Prepare and submit expense reports, purchase orders and other administrative processes accurately and on time.
• Organise leadership meetings, team offsites and events, including logistics, materials, and follow-up actions.
• Manage meeting logistics, ensuring the right people, information and materials are in place.
• Provide thoughtful day-to-day administrative support, anticipating needs and helping both SVPs operate with pace, clarity and calmness.

• Significant experience supporting senior executives in a fast-paced, international environment.
• Experience coordinating projects and working with multiple stakeholders.
• Excellent organisational skills with the ability to manage competing priorities.
• Strong written and verbal communication skills, with experience preparing presentations and executive materials.
• Proactive, adaptable and solutions-oriented, with excellent attention to detail.
• Strong interpersonal skills and the ability to build effective working relationships at all levels.
• High levels of professionalism, discretion and sound judgement.
• Advanced proficiency in Microsoft Office (PowerPoint, Outlook, Word and Excel).
• Confident using AI tools such as Microsoft Copilot to improve productivity, prepare high-quality content and support day-to-day work.

At Belmond, we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including: 

• Complimentary and preferred rate experiences at our iconic destinations 

• Private medical insurance and dental plans 

• Group pension plan 

• 25 days of annual leave (excludes UK bank holidays) 

• Lifestyle and employee assistance programs 

Onsite gym facilities We strive to create an environment where our employees can thrive both personally and professionally. With a commitment to your ongoing development, you’ll have the opportunity to learn and grow alongside some of the most talented individuals in the industry. Join us and be part of creating unforgettable moments for our guests, communities and each other.

This is your moment. Apply today!

About Us

Belmond was born from a passion for connecting discerning travellers with the world’s most remarkable properties, locations and journeys. From hotels and trains to river cruises and safari lodges, Belmond’s Slow Luxury invites guests to discover a new pace of travel as they savour time, engage with local culture, and connect with nature and people around them through incomparable experiences and unforgettable stories. With a legacy spanning over 50 years, since the acquisition of Hotel Cipriani in Venice in 1976, Belmond has grown into a global collection of 43 properties spread across 24 countries and territories. Exceptional destinations connected by legendary journeys are the very soul of Belmond, where the path that brings you to a place is as important as the destination itself. A pioneer of slow travel, Belmond has been operating the Venice Simplon-Orient-Express since 1982.  Belmond later expanded to include pristine beach resorts, such as Maroma on the Riviera Maya, historic hideaways such as Villa San Michele in the Florentine foothills, urbane icons, such as Copacabana Palace in Rio de Janeiro, and gateways to UNESCO world heritage sites, such as Hotel das Cataratas in Brazil’s Iguassu National Park. As proud custodians of storied properties, Belmond is committed to building on the past to create a new legacy: the heritage of the future. Working with communities and local talents, together with the world’s most respected chefs, designers and artists, Belmond continues its purpose of perpetuating the legendary art of travel. Since 2019, Belmond has been part of the world’s leading luxury group, LVMH.