Executive Assistant Associate, Team Support

Role Overview

This is an executive assistant and administrative support role within the CEO Office that is primarily focused on the set-up, coordination, and ongoing calendar management of the CEO's annual operational cadence and governance rhythm

Working closely with the EA to the Group CEO and other members of the CEO Office, where necessary, the role holder will enable and support effective long-term planning, coordination, and administration across key forums, business reviews, and external engagements.

The role-holder will also have opportunities to take on stretch assignments and special projects, from time to time, to further their career progression, growth and exposure.

The role-holder acts as a trusted and professional member of the CEO Office, exercising discretion, sound judgement, and attention to detail in a fast-paced and highly visible environment.

Key Responsibilities

Annual Operational Cadence and Governance Support

Set up, coordinate, and manage the annual operational cadence for the CEO Office, including (but not limited to):

• Business Reviews
• Divisional and functional townhalls
• Network roundtables
• Additional governance or leadership forums as required

Responsibilities include:

• Scheduling and long-term calendar planning in partnership with the EA to the CEO
• Identifying and resolving scheduling clashes across the governance calendar
• Looking ahead to anticipate changes, risks, or adjustments required
• Updating and maintaining attendee lists and providing logistics support

Calendar, Email, and Administrative Support

• Work closely with the EA to the CEO to provide additional calendar and email support where required
• Support scheduling and monitoring the cadence of the CEO's 1:1 meetings
• Assist with coordination, prioritisation, and administrative tasks to support effective planning and execution

Business Review Management

• Manage invitations and attendee coordination for Business Reviews
• File and maintain relevant Business Review materials
• Provide logistics and coordination support as required to enable smooth delivery

External Engagements and Events

• Register the CEO for external conferences, forums, summits, and other industry events
• Liaise with event organisers to confirm event details, costs, compliance considerations, and attendee lists
• Manage acceptance and decline processes for external dinners, receptions, and networking events, in line with agreed protocols

Cross-team Collaboration and Ad Hoc Projects

• Support the EA team on special projects and high-profile events as required (e.g. senior leadership lunches, external dinners, international forums)
• Contribute to process improvements, coordination tools, and shared team initiatives that enhance the effectiveness of the CEO Office and EA community

Stakeholder Management

• Build and maintain strong working relationships with Executive Assistants, senior leaders, external partners, and event organisers
• Act as a professional, reliable, and trusted representative of the CEO Office
• Exercise discretion, confidentiality, and strong judgement at all times

Professional Attributes

• High levels of professionalism, confidentiality, and attention to detail
• Strong organisational, planning, and coordination skills
• Ability to anticipate needs and manage competing priorities
• Collaborative, solutions-focused approach
• Confidence operating in a high-profile, fast-paced executive environment

Career Stage:
Senior Associate

London Stock Exchange Group (LSEG) Information:

Join us and be part of a team that values innovation, quality, and continuous improvement. If you're ready to take your career to the next level and make a significant impact, we'd love to hear from you.

LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership, Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone's race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.

You will be part of a collaborative and creative culture where we encourage new ideas. We are committed to sustainability across our global business and we are proud to partner with our customers to help them meet their sustainability objectives. Our charity, the LSEG Foundation provides charitable grants to community groups that help people access economic opportunities and build a secure future with financial independence. Colleagues can get involved through fundraising and volunteering.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

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