Executive Assistant - Chief Technology Office

Job title: CTO Administration Assistant

Corporate Title: Analyst/Assistant

Department: Chief Technology Office

Location: London (Hybrid)

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department overview

Chief Technology Office is responsible for maintaining Nomura's Core Infrastructure IT Platforms globally and ensuring operational stability within the environment.

Role description

This is an excellent opportunity for a professional executive assistant looking for an expanded and more demanding role as an officer administrator. The successful candidate will directly support senior executives within the Nomura Chief Technology Office leadership team alongside overseeing office administration and offering proactive support to the wider team to ensure effective operations. This requires an outstanding candidate with the ability to multi-task, forward plan, use initiative and judgement, and be proactive in a fast-paced dynamic environment.

Key objectives critical to success:

• Executive Support & Calendar Management: Manage complex diary schedules and coordinate high-level meetings across multiple time zones and stakeholders
• Documentation & Meeting Support: Prepare comprehensive meeting materials, record accurate minutes, and maintain organized document repositories to ensure seamless information flow
• International Visitor Coordination: Plan itineraries for visiting executives from Nomura's global offices, ensuring smooth logistics
• Financial Administration: Process expense reimbursements and manage account reconciliation procedures in strict accordance with Nomura policies and regulatory requirements
• Travel Management: Coordinate comprehensive travel arrangements including international flights, accommodation, foreign exchange, ground transportation, and visa requirements
• Compliance & Governance Oversight: Monitor departmental adherence to regulatory compliance standards and internal governance protocols
• Onboarding & Equipment Management: Facilitate seamless integration of new team members through setup coordination and procurement of necessary technology and equipment
• Invoice Processing & Vendor Management: Handle invoice processing workflows and maintain accurate financial records
• Human Resources Support: Provide operational HR support including tracking hiring progress, coordinating interview logistics and scheduling
• Operational Support: Provide comprehensive administrative support including meeting room reservations, document reproduction, business card ordering, courier services, and other operational requirements
• Departmental Liaison: Serve as the primary point of contact for the department, managing ad-hoc requests and providing responsive support to all team members
  

Skills, experience, qualifications and knowledge required

• Ability to multi-task and manage ever changing and conflicting priorities
• Proficient in Microsoft Outlook, Word and Excel
• Attention to confidentiality of information at all times
• Strong organisational skills
• Ability to interact confidently at all levels
• Proactive and flexible approach with limited need for direction or supervision
• Strong written and verbal communication skills
• Ability to work effectively under pressure and in a fast-paced environment

Nomura Leadership Behaviours

Explore Insights & Vision

• Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.

Making Strategic Decisions

• Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.

Inspire Entrepreneurship in People

• Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.

Elevate Organizational Capability

• Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.

Inclusion

• Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).
  

Right to Work

The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the UK (who require a Tier 2 Skilled Worker visa) we can only employ them if we can provide evidence that this is a genuine vacancy for a qualified role.

Diversity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to ensuring we best reflect the diversity of the communities we serve creating an inclusive environment for all our employees. We welcome all applications and do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.

Nomura is an Equal Opportunity Employer