Executive Assistant - London

Executive Assistant  - London

Key Responsibilities

Daily Administration

• Proactive diary management and regular communication of updates

• Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required

• Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies

• Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles

• Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients

• Develop rapport with clients and their PAs to further develop the client relationships

• Maintain and update the list of contacts and business activities in address book and in firm’s CRM system

• Work in close collaboration with the firm’s PA team and office managers in other offices

• Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events

Role competencies

• Absolute confidentiality is required at all times

• Ability to communicate with a wide range of stakeholders including clients and colleagues at all levels

• Ability to prioritize and action a high volume of high priority tasks in an extremely fast paced environment

Previous experience and qualifications

• Proven experience as a executive assistant is required

• Events experience desirable

• Social media skills and experience required

• Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required

• Fluency in English is required, another European language is desirable