Executive Assistant / Mortgage Paraplanner

Operations / Executive Assistant to the Managing Director

Location: Dubai Marina, United Arab Emirates

Our client is an extremely successful international mortgage brokerage, renowned for delivering exceptional financial solutions to their clients. Continued growth has led to an opening for a dedicated Operations / Executive Assistant to support the Managing Director with day to day responsibilities to achieve strategic objectives.

Role Overview:

The Operations / Executive Assistant will play a pivotal role in supporting the Managing Director along with ensuring the seamless operation of the office. This position requires a proactive individual capable of managing diverse responsibilities, including diary management, office administration, event coordination, and general support tasks. Experience of mortgage administration would be highly advantageous.

Key Responsibilities:

Sales Support/Case Management: Supporting the Managing Director and other team members with mortgage administration support. Experience of keying mortgage applications highly desirable. Experience of liaising with lenders, solicitors etc.

Diary and Schedule Management: Coordinate and manage the Managing Director's calendar, scheduling meetings, appointments, and travel arrangements. Ensure timely reminders and prepare necessary documentation for meetings.

Office Administration: Oversee daily office operations, including maintaining office supplies, equipment, and facilities.

Event Planning and Coordination: Organise company events, meetings, and conferences, handling logistics such as venue booking, catering, and materials preparation. Coordinate internal events to promote team engagement and morale.

Communication and Correspondence: Draft, review, and manage correspondence on behalf of the Managing Director.

Experience required:

• Minimum of 3 years' experience in an executive assistant or mortgage support role, ideally within the financial services or real estate sector.
• Proficient in Microsoft Office Suite, with advanced skills in Word and Excel.
• Familiarity with office management systems and procedures.
• Excellent verbal and written communication skills in English.
• Ability to interact professionally with all levels of management and staff.
• Strong organisational and time-management skills, with the ability to prioritise tasks effectively.
• Attention to detail and problem-solving skills.
• Proactive, adaptable, and able to work independently as well as part of a team.