Executive Assistant to CEO

We are looking for an Executive Assistant to join a Charity who provides holistic support to women and their families to overcome the practical and emotional issues caused by Domestic Abuse.

Job Title: Executive Assistant

Salary: £27,500 per annum

Location: Birmingham City Centre

Job Type: Permanent

Executive Support

• Proactively manage the CEO's calendar, scheduling meetings, appointments, and travel.
• Monitor and prioritise emails, drafting responses and flagging important issues.
• Provide strategic support, including preparing reports, briefings, and presentations.
• Act as the first point of contact for the CEO, managing correspondence and inquiries.
• Handle confidential and sensitive information with discretion.

Meeting & Event Coordination

• Plan and coordinate meetings, ensuring the CEO is well-prepared with relevant materials.
• Attend meetings, take minutes, and track action items for follow-up.
• Organise external meetings with government officials, stakeholders, and strategic partners.
• Arrange and coordinate off-site leadership and team-building events.

Financial & Resource Management

• Assist the CEO and Finance team in budgeting and financial administration, including invoices and staff expenses.
• Liaise with finance teams to ensure timely reporting and reconciliation.
• Research cost-effective travel and accommodation options for business trips.

Project & Stakeholder Management

• Support the CEO in delivering key organisational projects, monitoring & tracking progress, and funders' reporting.
• Develop and maintain relationships with key stakeholders, including board members, funders, and partners.
• Represent the CEO in meetings and networking events as required.

Office & Communication Management

• Oversee administrative functions and ensure office processes run efficiently.
• Coordinate internal and external communications, including drafting key messages.
• Maintain a well-organised digital and physical filing system for important documents.
• Work closely with IT and facilities teams to ensure operational efficiency.

Person Specification:

• 2 year's experience in an EA, office management or senior PA role supporting executives.
• High-level proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good written verbal and interpersonal skills and ability to communicate clearly.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Experience handling confidential information with discretion and professionalism.

For more information, please click apply!

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.