Executive Assistant to Founder at Rapidly Growing Scale-Up

About Us

WeBuyVintage is a fast-growing business at an exciting inflection point - currently at £15m+ revenue, 5–10% EBITDA, and doubling every year. We help the public unlock value from their unwanted jewellery, antiques and valuables through over 180 roadshow events every month, a nationwide home visit service, and walk-in appraisals at company sites.

Having already started this disruptive journey, our aggressive expansion into new models and territories is locked into our future. Our founders are hands-on, growth-driven entrepreneurs leading a scaling team. We now need someone exceptional to help keep pace with the business and ensure the founders’ focus remains on the highest-value priorities.

The Role

This is not a traditional executive assistant role. We’re looking for a high-calibre operator - someone sharp, proactive, and commercially aware who thrives in a fast-growth environment. You’ll act as the founders’ right hand, shadowing them day to day and creating leverage for them whilst helping the whole business run more smoothly.

You’ll manage critical priorities, handle sensitive communication, and anticipate needs before they arise. You’ll be embedded in the rhythm of the business - in our Cambridge office most days, with some travel required. This role will give you deep insight into how a rapidly scaling company operates and has a clear path to evolve into C-Level positions in years ahead.

Key Responsibilities

Executive Support:

• Manage complex diaries, travel, and daily workflows for the founders.
• Prioritise and triage communication, drafting responses where needed.
• Prepare briefs, agendas, and follow-ups to make meetings purposeful and productive.
• Track progress on strategic projects and drive accountability across teams.
• Coordinate board communications, management meetings, dealer calls, and newsletters.

Culture & People Operations:

• Champion company culture, ensuring values are embedded in daily operations.
• Support recruitment and onboarding to give new hires a smooth, founder values-aligned experience.
• Organise team events, off-sites, and key milestones to boost morale.

Strategic & Personal Leverage:

• Anticipate challenges, spot gaps, and proactively remove bottlenecks.
• Act as a trusted sounding board for the founders on key decisions and initiatives.
• Handle personal admin that impacts professional schedules (travel, household logistics, etc.) so the founders stay focused on the business.

What We’re Looking For

We want someone who sees this as more than a job - it’s an opportunity to create leverage at founder level and we’re looking for somebody at the top of their game. 

• Founder-level energy and service mentality: you take pride in protecting time, simplifying complexity, and keeping things moving.
• Commercially curious: you want to understand how the whole business works and spot opportunities or risks before others do.
• AI-native: you already use tools like ChatGPT, Notion AI, Replit, and workflow automation to draft comms, summarise meetings, prep briefs, organise data, and generally work faster and smarter.
• Sharp, discreet, and resilient: comfortable handling sensitive comms and high-stakes priorities.
• Growth-oriented: ambitious and excited to step up to a future C-Level role as we scale.
• Practical: full UK driving licence and willingness to travel with founders when required.

Non-Negotiables:

• A full, clean UK driving licence and willingness to travel is required for this role.
• Experience providing personal and executive support to C-Level executives or founders in previous roles.
   

You’ll get:

• We’ve kept the salary band open for this role as we are looking for exceptional individuals (ignore given range). 
• Experience working side-by-side with entrepreneurial founders of a business doubling in size year-on-year.
• Build skills and experience that can springboard into a future leadership position.
• Be part of shaping the culture and operations of a company that’s modernising a traditional industry.
   

If you would like to make direct contact to support your application, please email [email protected]