Executive Assistant to the Chief Executive

Executive Assistant to the Chief Executive

Salary: £36,430 - £37,362

Location: Bristol (Hybrid Working)

Benefits: 28.9% Pension Contribution

Yolk Recruitment are recruiting for an exciting new role within the public sector for an Executive Assistant.

The Executive Assistant is accountable for managing the chief executive's diary, correspondence and travel, ensuring they have everything they need to work effectively; providing administration and project support when required. The EA oversees the work of other personal assistants in the team and works closely with the Chief of Staff and wider chief executive's office to maximise the impact of the CE's time.

In this role, you will be working as part of a team to make informed decisions and act promptly to various tasks. Our client is looking for someone with a strong administration background or Executive Assistant to join this new role in supporting the delivery of their services.

• Overseeing the work of the personal assistants to the chief executive and the chair, anticipating and delegating tasks as appropriate and ensuring appropriate cover across the team.
• Overseeing and delivering high quality administrative support, including diary and mailbox management, meeting logistics, arranging travel and managing correspondence.
• Ensuring the CE and chair are well prepared for each day, anticipating their needs and ensuring all diary detail is correct, day packs are prioritised and up to date, and papers and briefings are available on time and in the correct format.
• Handling and responding to internal and external queries effectively, autonomously, and accurately representing views of the chief executive.
• Maintaining administrative systems and databases, in line with organisation-wide policies where appropriate, to enable effective team working and information management.
• Building effective working relationships with external stakeholders and maintaining the highest standards of professional and effective communication, while handling sensitive information with discretion.
• Supporting in meetings where required, drafting and circulating agendas and minutes promptly, and following up efficiently and robustly on outstanding actions.
• Maintaining a strong understanding of the chief executive's priorities and the wider context in which the organisation operates, to effectively prioritise the chief executive's time and the work of the team, while effectively escalating risks.
• Demonstrating a commitment to continuous improvement, identifying and progressing improvements to administrative systems and team ways of working.
• Providing project support and delivering tasks as required on the chief executive's behalf, working closely with other members of the chief executive's office

Essential Skills:

• Previous experience as an Executive Assistant or in another administrative role supporting a senior leader.
• Strong organisational and time management skills with the ability to prioritise and manage multiple tasks and make effective decisions in-line with the strategic priorities of the senior leader
• Highly proficient with Microsoft Office

For further information about this opportunity, please contact Branwen Johns at Yolk Recruitment

The deadline for applications is Friday 30th of May with a view to hold interviews the week commencing June 9th.