Executive Officer(EO) - Band D

Our client HM Courts & Tribunals Service (HMCTS) is an agency of the Ministry of Justice. HMCTS provides administrative support for the legal system across England and Wales, ensuring justice works for everyone. Our justice system defends our fundamental rights and freedoms. It is a cornerstone of our modern society and it must serve all those who call on it, when they call on it. From some of the most vulnerable people in our society, to families in crisis, claimants and commercial businesses - HMCTS has a responsibility to administer a justice system that is accessible to everyone and operates efficiently. Our Public Sector client are looking for a temporary employee to join their team as an Executive Officer. This is a temporary role until May 2025. This is a full-time role, Monday - Friday, 37 hours per week. The usual working hours for this role will be around the hours of 8-4/9-5 - dependent on business needs. The pay rate for this role is £12.74ph, paid on a weekly basis. This is fully office based, with no remote or hybrid opportunities due to the nature of the work. The office is located in Gloucester but may involve some travel to Cirencester. Please see below for further job details: Key Purpose:
To manage the courtroom to ensure that cases are dealt with promptly in liaison with judiciary, legal profession and staff and to ensure that all subsequent results are accurately & promptly recorded in line with targets. Also, to ensure that all ancillary duties are carried out effectively. Please note, whilst the post holder will be allocated to a specific office base, there will be a need for flexibility to work on a regular basis at other local HMCTS offices. Where applicable, associated travel cost / time will be applied in line with organisational policies. This role is part of the Operational Delivery Profession. Operational delivery professionals are the outward face of government, providing essential services to the public in a variety of roles. They work in many different departments and agencies across England and Wales, delivering service to customers in: ' Face-to-face roles in HMCTS for example a court usher
' Contact Centre roles in HMCTS for example call centre advisers
' Processing roles in HMCTS for example Staff at the County Courts Money-Claims Centre and Courts and Tribunal Administration Being part of the operational delivery profession means belonging to a cross-government community of people. This will offer you access to information on professional standards, skills development and qualifications to help you continue to improve your development and performance and expand your career options. Key Responsibilities:
Administration:
' To ensure that a comprehensive log is kept of representation orders and that a judge`s report is available at all sentence hearings.
' To accurately prepare case summaries for Resident Judge.
' To ensure that applications for representation orders are checked and approved upon authorisation of Judge.
' To determine all claims for costs including re-determinations, Prior Authority and Wasted Costs and provide written reasons in accordance with the appropriate regulations and within targets.
' To determine accurately witnesses` expenses within target times and provide written reasons upon request when required in accordance with guidelines.
' Producing orders in line with SLA targets.
' Process general correspondence within target and in particular procedural deadlines for any resulting amendments.
' Ensure compliance with financial and operational risk management policies when determining and processing costs in accordance with department guidelines.
' Undertake any allocated tasks as part of the role i.e., PA Role to Judiciary when required; arranging marshalling and swearing in of Justices. Operations:
' To ensure efficient through put of listed work in the allocated court room on a daily basis, giving appropriate support

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