Executive Personal Assistant

• Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
  


• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
  


• Manage communication with employees by liaising with internal and external executives on various projects and tasks
  


• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
  


• Manage administrative work for the leadership team such as processing expenses and booking flights as well as managing diaries etc. 
  

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
  


• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  


• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
  


• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  


• Maintain professionalism and strict confidentiality with all materials
  Organize team communications and plan events, both internal and off-site

Requirements

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
  


• Excellent written and verbal communication skills
  


• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
  


• Proficiency with office productivity tools and an aptitude for learning new software and systems
  


• Flexible team player, willing to adapt to changes and unafraid of challenges
  


• ​Ability to maintain confidentiality of information related to the company and its employees
  

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
  Experience in developing internal processes and filing systems

Benefits