Facilities Administrator

Our client, a leading accountancy and business consultancy firm is seeking a Facilities Administrator for a 6 month contract to work on a hybrid basis from their London City office.

You will play a vital role in ensuring the smooth operation of facilities and maintenance services across multiple locations. This position requires a combination of strong administration, organisational, and communication skills, along with excellent customer service abilities.

Key responsibilities include:
Allocating and managing tickets, updating customers via ticket, email, and phone, arrange jobs for contractors, and closing tickets upon completion.
Ensuring accurate filing of service records and maintaining an organised filing system.
Liaising with suppliers, verifying invoice details, checking coding and ensuring auditability of invoices.
Obtaining quotes, placing orders, processing delivery notes
Tracking and processing internal recharges for various services.
Maintaining the supplier list, setting up new suppliers, managing supplier relationships.
Liaising with internal and external stakeholders.

About you:
You will be comfortable with a desk based role that is highly administrative in nature.
You will need strong data input experience
You will have experience in handling invoices
You will have provided facilities helpdesk support in a previous role.
You will be a good administrator and you will be a confident excel user.
Experience with Freshdesk (helpdesk software) and Business Central (invoicing platform) would be a great advantage
Some experience in the repairs and maintenance sector or a trade-based background would be useful.
Understanding of finance processes, including invoice coding, tracking, and reporting.
Experience in producing reports, KPIs, performance targets, and dashboards using tools like Excel, Power BI, and other reporting platforms.

This is a unique opportunity that has the potential to go on to permanent employment.

For an opportunity to join an industry leader, apply today.