Facilities & Operations Assistant

Facilities & Operations Assistant (Maternity Cover)
Portsmouth
£23,200 – £25,000 per annum (dependent on experience)
Fixed-term maternity cover (until September 2027)

Role Overview

An opportunity has arisen for a Facilities & Operations Assistant to join a busy Business Operations team within a fantasic reporting directly to the Facilities & Operations Manager.

This role is responsible for supporting the smooth day-to-day running of office facilities and operations, delivering a wide range of administrative and operational support services across facilities management, IT coordination, office administration, and visitor services.

Hours: 35 hours per week, Monday to Friday (09:00–17:00)

Benefits

* Private medical insurance and life assurance

* Employee Assistance Programme (EAP)

* 7% non-contributory pension contribution (plus salary sacrifice options)

* Enhanced maternity, paternity, and sick pay

* Cycle to work scheme

* Free onsite gym access and parking

* Hybrid working and enhanced annual leave

* Additional wellbeing and support benefits

Key Responsibilities

The successful candidate will support a broad range of operational activities, including:

* Supporting day-to-day building operations, including liaising with suppliers, raising maintenance requests, and monitoring ongoing works

* Assisting with health and safety compliance, including fire alarm testing, record keeping, and evacuation support

* Maintaining asset registers and coordinating office equipment, IT assets, and supplies

* Acting as the first point of contact for internal IT queries and coordinating with external IT support providers

* Supporting security and access processes, including visitor management, passes, and liaison with site security teams

* Providing general administrative support, including inbox and telephone management, post handling, and office duties

* Assisting with reception duties and ensuring a professional and welcoming experience for all visitors

* Supporting office moves, events, and wider operational projects as required

* Assisting with pool vehicle management, including bookings, maintenance coordination, and record keeping

* Maintaining office and kitchen supplies to ensure smooth daily operations

Additional Requirements

* Must have the right to work in the United Kingdom (sponsorship is not available)

* Appointment is subject to a satisfactory DBS check and additional security clearance where required

Apply today or call Lynsey at Key Recruitment for more information
Only candidates based in UK and eligible to work in UK are allowed