Facilities Assistant

Key Responsibilities.

Receive, handle, and process goods-in, including import documentation

Process orders for despatch (Goods Out), including export documentation

Liaise with couriers and resolve delivery issues

Stay up to date with dangerous goods regulations and guidelines

Ensure all dangerous goods are shipped in accordance with IATA and ADR regulations

Manage stock control and stock movements between warehouses using Sage

Conduct bi-annual stock-takes

Communicate with suppliers regarding product quality and pricing

Raise purchase orders for building and office supplies

Raise purchase orders for packaging supplies for Goods Out

Support the Facilities Manager with building maintenance planning and safety compliance

Assist with vendor and contract management for cleaning, security, and repair services

Deal with and respond to emails

Compile work orders

Handle HMRC import/export processes when required

Arrange Inward Processing Relief (IPR) for repairs received from outside the UK

Ensure compliance with Group Export Control Policy and procedures

Maintain up-to-date records for utilities

Perform general administrative duties

Carry out any other tasks as required by the Manager and Company

Key Skills & Knowledge

Working knowledge of inventory management, order fulfilment, and transportation logistics

Basic knowledge of building and planning maintenance (HVAC, electrical, and plumbing)

Working knowledge of import and export for domestic and international markets, including customs

Experience with SAGE X3 or similar ERP systems

Proficient in Microsoft Office 365, including Teams

Familiar with courier web services (UPS WorldShip, MyDPD, FedEx Ship Manager)

Working knowledge of barcoding for goods in/out

Good understanding of stock control

Basic knowledge of export control

Strong administrative and organisational skills

High attention to detail

Strong interpersonal and communication skills