Facilities Assistant

About The Role:

We are looking for a proactive and hands-on Facilities Assistant to oversee and support the delivery of facilities management services. In this role, you will supervise the departmental team and assist the Facilities Manager to ensure services meet contractual, statutory, and quality management standards. You’ll play a key part in ensuring all facilities-related activities are delivered efficiently, within budget, and in line with compliance requirements.

Key Responsibilities:

• Ensure meeting rooms and communal areas are clean, stocked, and ready for use
• Carry out basic handyman tasks (e.g., assembling furniture, minor repairs, basic decorating)
• Perform light plumbing and cosmetic maintenance across the site
• Manage and liaise with contractors for outsourced services
• Support office moves, refurbishments, and site projects
• Maintain stock and replenish drinks chillers and printer supplies
• Set up rooms for internal meetings and events
• Assist with compliance checks, inspections, and basic testing (e.g., PAT)
• Ensure facilities meet health, safety, and regulatory standards
• Respond to maintenance requests and site emergencies as required
• Approve RAMS and issue permits to contractors
• Help implement the 5S model and support continuous improvement
• Provide support with general site upkeep and day-to-day facilities tasks

About You:

• ILM Level 3 in Facilities Management (Desirable)
• IOSH Certificate (Desirable)
• FLT License (Desirable)Experience using power and hand tools
• Background in maintenance, building, or construction
• General repairs, painting, and decorating experience
• Strong communication and interpersonal skills
• Highly organised with a proactive mindset
• Able to work independently and manage workload without supervision
• Physically fit and comfortable working at heights (occasional ladder/MEWP use)

About Us:

At GFM we pride ourselves on service, innovation and the ongoing relationships we have with our client. We are not simply a facilities management company.

By building lasting relationships with over 100 clients GFM have become one of the countries leading FM companies.

We offer a full spectrum of FM services, including maintenance, cleaning, catering, security, horticulture, environment and energy.

Which can be delivered as a single line or a tailored bundle, but what GFM do best is offer fully integrated bespoke solutions.

Safeguarding Statement:

Grosvenor House Group is committed to safeguarding and promoting the welfare of children and vulnerable adults. As part of our safer recruitment process, all candidates will be subject to pre-employment checks, including reference checks and an enhanced DBS disclosure.

We welcome applications from all sections of the community and are committed to promoting diversity and equality in the workplace.