Facilities Assistant

This professional organisation is seeking a proactive and adaptable Facilities Assistant to support the daily operations of the Workplace and Facilities team. This newly created role spans office administration, reception and front-of-house duties including facilities support. The ideal candidate will have prior office experience, enjoy working across multiple functions, and thrive in a fast-paced, service-focused environment.

Key Responsibilities

Office Support:

• Sort, scan, and distribute incoming deliveries
• Manage reprographics stock and consumables
• Process outgoing mail and book courier consignments

Reception & Front of House:

• Provide reception and switchboard cover as needed
• Set up and clear down meeting rooms and external terrace spaces
• Support kitchen and breakout areas with supplies (e.g., fruit, milk)
• Assist with unpacking and distributing catering deliveries
• Provide occasional cover for in-house catering duties

Facilities Assistance:

• Assist Facilities Manager with daily operational tasks
• Report maintenance and cleaning issues
• Issue and program security access cards
• Support health & safety processes, including inspections and equipment checks

Skills, Experience & Attributes

• Previous experience in an office or facilities environment preferred
• Confident using Microsoft Office (especially Excel) and Microsoft Teams
• Excellent attention to detail and organisational skills
• Strong customer service mindset and a positive, can-do attitude
• Comfortable working independently and collaboratively across teams