Facilities Assistant/Office Manager

The Facilities Assistant/Office Manager role involves ensuring the smooth operation of office facilities while managing administrative tasks effectively. This position in the professional services industry is based in Inverness and requires excellent organisational skills and attention to detail.

Client Details

This opportunity is with a well-established firm in the legal industry. As a large international firm, they are known for their structured processes and focus on delivering high-quality support to their clients.

Description

• Providing administrative support to on-site or visiting colleagues when requested
• Acting as first point of contact for any visitors and dealing with clients and third parties on a day-to-day basis via e-mail, phone or in person, responding to all requests professionally and proactively
• Answering incoming telephone calls
• Setting up meeting rooms and managing hospitality requests
• Dealing with all incoming and outgoing mail
• Carrying out general printing / copy / scanning requests as efficiently as possible, paying particular attention to detail and timescales
• Carrying out facilities checks and liaising with contractors in relation to daily cleaning and planned maintenance visits
• Keeping Office Key Log up to date
• Acting as Fire Warden, ensuring any building requirements are adhered to and colleagues are aware of fire procedures
• Assisting colleagues with printers
• Dealing with Health and Safety tasks
• Assisting with any ad hoc tasks which may arise in the office
• Setting up and supporting audio visual equipment in client-facing areas
• Liaising with the IT team, reporting issues and escalating internally as appropriate

Profile

A successful Facilities Assistant/Office Manager should have:

• Previous experience in an office management or facilities role within the professional services industry.
• Strong organisational and multitasking abilities.
• Should have knowledge and administrative experience of working within a busy legal or professional service
• The ability to use initiative is essential
• Good communication skills and confident when dealing with people at all levels
• A strong team player
• Always presents a professional image to clients and other external organisations
• Seeks out opportunities to provide a more efficient service to legal firm
• The successful candidate will be required to be flexible regarding working hours as from time to time it will be necessary to complete work during lunchtime or outside of core hours

Job Offer

• A competitive salary in the range of £22,500 to £30k per annum.
• Permanent role within a supportive and structured professional services environment.
• Opportunity to work in Inverness with a respected organisation.
• Inclusive and professional company culture.
• Potential for career growth and development in office management and facilities roles.

If this Facilities Assistant/Office Manager role in Inverness aligns with your skills and career aspirations, we encourage you to apply today!