Facilities Co-ordinator

Facilities Co-ordinator
Edinburgh City Centre | fully office-based role
Permanent role | Full Time hours
Salary up to £32,000 per annum + benefits (depending on experience)

Search Consultancy are delighted to be working exclusively with a leading Legal firm based in Edinburgh City Centre to recruit this role on a permanent basis.

The successful candidate will be responsible for the organisation and co-ordination of administration work, developing office-wide communication, streamlining office procedures and supervising the office team.

This role will be varied in terms of the tasks carried out & will be very busy at times - as well as being very rewarding! This is very much a "key hire" for the business and would ideally suit an experienced Office or Facilities Manager looking to make a role their own.

Duties involved in this role will include:
* Acting as main point of referral for the Administration functions of the business including reception, facilities, meeting room management, correspondence, filing, archiving, and ad hoc administration
* Management of all office administration processes - suggesting & implementing improvements wherever possible
* Taking the lead on office-wide Health & Safety work including carrying out checks, reporting and risk assessments
* Scheduling of meetings, bookings & appointment where required - ensuring that office staff complete the organisation & setup
* Overall responsibility for IT equipment maintenance and supplies ordering as & when it's required
* Management of relationship with suppliers, vendors, & landlord, negotiating where required and ensuring all runs smoothly
* Creating PowerPoint presentations where required
* Assisting with the management of executives schedules, calendars & appointments
* Taking the lead on the recruitment of new staff within the office, as well as providing new-start orientation for new starts
* Working with finance to ensure the office budgets & financial objectives are met
* Assisting with the planning, organisation and execution of company events
* Various other Office Management & Administration duties as required

In order to be considered for this role your skills and experience should include:
* Previous experience within an Office Manager role - carrying out duties in line with the above - this experience is ESSENTIAL and candidates who have gained this experience within a Legal or Professional Services environment will be at an advantage in this process
* Experience within Facilities and a grounding in office Health & Safety
* Line management experience would be preferred but this is not essential provided you have experience in the above duties
* Excellent communication skills, both written & verbal
* Solid organisational & time management skills, with the ability to prioritise a sometimes very busy workload effectively

If this is the role for you, apply now!

Please note that only applicants who have the required skills and experience detailed above will be considered for this role.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.