Facilities Coordinator

Facilities Coordinator

Vacancy Reference: CLA- 357

Position: Full-time  

Location: Salisbury, Wiltshire, UK

Salary: £28,000- £30,000

At Callen-Lenz, we are expanding the limits of what is possible. We specialise in manned and unmanned aircraft operations and technology, and having recently received investment into the business we are going through a period of rapid growth and development and are looking for key roles to assist with these changes. Callen-Lenz offers innovative and customer focused UAS solutions through our 4 key business strands; technical services, products, platforms and operational services.  We are looking for individuals to help drive forward our expansion, placing you at forefront of UAS development in the UK.

Our Values

• Teamwork


• Commitment


• Initiative


• Creativity


• Agility


• Integrity


• Enjoyment

Why Work for Us

Based in the heart of rural Wiltshire, close to the Historic city of Salisbury you will join our rapidly growing, friendly and multi-disciplined team, working on a range of diverse and interesting projects, leading the way in this exciting field and witnessing the full lifecycle of our products. The Callen-Lenz team are passionate about what we do, and we are searching for individuals to grow with us as we expand into the aerospace industry.

Our benefits include:

• 25 days annual leave per year (plus bank holidays)


• Buy/Sell holiday policy up to 5 days either way


• Pension Scheme via Royal London

• Company contributed Share Incentive Plan.


• Green Car Scheme

• Life assurance scheme (6x basic salary)


• Income protection policy (75% of basic salary)


• Private Health Insurance via Vitality


• Private Dental insurance via Bupa


• Enhanced Maternity and paternity


• 1 Professional membership reimbursed per year


• 1 paid volunteering day per year


• Access to an independent financial advisor year round


• Training & development opportunities

About the role

Reporting into the Facilities Manager in the role of Facilities Coordinator you will support the delivery of all hard and soft services within the FM sphere of responsibility. This will include operational support, soft services, fleet management and all other associated areas. You will assist the Facilities Manager as required and act as point of contact for the business end users and will work collaboratively across the business to liaise on maintenance issues.

Responsibilities

• Acting as point of contact for site/building management, expansion opportunities and facilities issues, including maintenance


• Managing maintenance of the company fleet, this includes but is not limited to; MOT’s, Tax renewals and vehicle pack checking.


• Supporting the Facilities Manager in the co-ordination of FM project and refurbishment works


• Liaising with and booking contractor site visit for FM services. Acting as the FM POC for escorting and ensuring that the contractor registration process is adhered to.


• Liaise with suppliers about upcoming deliveries and chase outstanding orders


• Coordinating staff uniform and personal protective equipment (PPE) orders and placing these with suppliers.


• Ensuring both sites have correctly stocked stationary cupboards, kitchens and bathrooms. Maintaining fully equipped meeting rooms with hospitality stock including beverages, and janitorial supplies.


• Checking and maintaining First Aid boxes, inspecting them on a weekly basis


• Consumable management process for common parts within the manufacturing process


• Assisting with lunch ordering and co-ordination as required


• Demonstrate in daily activities a commitment to health and safety in the workplace by always ensuring tasks are performed in the safest possible manner


• Report all hazards and incidents that the individual is party to, or observes, in the correct manner.


• When required or directed, participate in any health and safety training.


• Perform other FM related duties as required and undertaking any other reasonable management request.

Skills

Essential

• Strong administrative experience in the workplace

• Previous experience working in or assisting with facilities and maintenance

• You will have an understanding of the services that are delivered to a business and will possess a ‘can-do’ attitude to your work


• Team player who is capable of working autonomously

• Good verbal and written communications skills


• A professional and proactive approach to work,


• IT proficiency in Microsoft 365, specifically Word, Excel and Outlook


• Attention to detail, combined with excellent organisational skills and a passion for accuracy

Desirable

• Previous use/administration of a task or workflow management system or CAFM.


• Previous fleet management experience is desirable.

Personal Attributes

• Must be a British Citizen or have an existing right to work in the UK


• Ability to commit to occasional national and international travel


• A full valid UK driving license a


• Ability to hold Security Clearance – 5 years residence in the UK

Please click here to read our privacy notice

Callen-Lenz is an equal opportunities employer, committed to building an inclusive working environment. We welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. It is essential that the successful candidate must, by the start of their employment have permission to work in the UK. Proof of identity and eligibility to work in the UK will be required prior to commencement of employment.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks