Facilities Co-ordinator

Facilities Co-ordinator

Location: RAF Brize Norton
Contract: 12 months
Hours: 35 hours per week over 4.5 days
Working pattern: Hours worked between 7:00am and 7:00pm, agreed at the business's discretion
PAYE rate: £19.23 per hour
Umbrella rate: £25.73 per hour
IR35 status: Inside
Interview process: Virtual

Help create a safe, effective and well-maintained environment that supports a critical UK military aviation programme.

Guidant Global is working in partnership with Airbus to recruit an organised and proactive Facilities Co-ordinator for the A400M Support Centre at RAF Brize Norton.

You will support the Facilities Manager across hard and soft facilities services, helping to maintain an efficient workplace while coordinating administrative, procurement and supplier activities. This varied position offers the opportunity to work with colleagues, contractors and service providers within a highly regulated aviation and defence environment.
A key part of the role will involve raising and tracking purchase requisitions using SAP S/4HANA, maintaining accurate records and ensuring facilities requirements progress through the appropriate procurement and approval processes.

What You'll Be Doing

Supporting the coordination of hard facilities services, including building repairs, planned maintenance and servicing of building systems and equipment
Helping to deliver soft facilities services, including cleaning, waste management and other workplace services
Receiving and recording facilities requests, tracking progress and keeping colleagues informed
Liaising with contractors and service providers to arrange visits, access and work schedules with the appropriate site authorities
Supporting office moves, workplace improvements and minor refurbishment projects
Escalating urgent defects, service failures and overdue actions to Facilities Management
Raising and tracking purchase requisitions in SAP S/4HANA in line with Airbus procedures
Obtaining quotations and supporting information in collaboration with Facilities Management and Procurement
Monitoring purchase-order progress, deliveries and outstanding requirements
Recording the receipt of goods and confirming completed services within delegated authority
Supporting the resolution of invoice queries and discrepancies with suppliers, Procurement and Finance
Maintaining expenditure trackers and providing information to support budget monitoring
Keeping facilities records, contractor documentation, service reports and maintenance schedules accurate and up to date
Tracking inspection dates, servicing requirements and associated actions
Supporting facilities performance reporting, audits and reviews
Handling information in accordance with Airbus and site security requirements
Identifying opportunities to improve administrative processes and service deliveryWhat We're Looking For

Essential

Experience in an administrative, coordination or business-support role
Strong organisational skills, with the ability to manage competing priorities and follow actions through to completion
Experience processing purchase requisitions, purchase orders or similar financial administration
Good IT skills
Accurate record-keeping skills and strong attention to detail
Clear communication skills and confidence working with colleagues, suppliers and contractors
A practical, service-focused approach
The ability to work independently and collaboratively as part of a team
A willingness to learn facilities processes and follow established procurement, safety and security procedures
The ability to obtain and maintain UK Security Check clearance and meet RAF Brize Norton access requirementsDesirable

Experience using SAP S/4HANA or another SAP procurement system
Experience supporting hard and soft facilities services
Previous experience within aerospace, engineering, aviation, defence or another controlled site environment
Familiarity with contractor coordination, planned maintenance records or facilities helpdesk systemsWhy Join?

This is an excellent opportunity to contribute to the Airbus A400M programme and support an operational environment that plays an important role in UK military aviation.

The position offers:

A varied facilities and business-support role with responsibility and visibility
Exposure to Airbus facilities, procurement and financial processes
The opportunity to develop experience using SAP S/4HANA
Experience within a regulated aerospace and defence environment
Collaboration with Facilities Management, Procurement, Finance, suppliers and contractors
A 35-hour working week over 4.5 days
An initial 12-month contractInclusive Recruitment

Guidant Global is committed to creating diverse and inclusive workplaces. We welcome applications from people of all backgrounds and will consider reasonable adjustments throughout the recruitment process.

If you are dependable, highly organised and confident keeping multiple activities moving, apply today to join the team supporting the A400M Support Centre at RAF Brize Norton.

Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy
Only candidates based in UK and eligible to work in UK are allowed