Facilities Coordinator Progressive Secondary School in Bristol

Start Date: September 2026

Contract: Full-time, Permanent (Year-Round Framework)

Salary: Paid to scale (Support Staff Framework)

The Role

A progressive Secondary School in Bristol is seeking a professional, highly articulate, and exceptionally organised Facilities Coordinator to join their centralized operations and support services team. This position is ideal for an experienced facilities coordinator, contract administrator, or space planner looking to manage essential front-line logistical systems within a fast-paced educational environment.

The successful candidate will take full operational accountability for coordinating contractor schedules, monitoring daily campus cleaning dashboards, and processing external lettings frameworks via the school’s digital booking system. Key responsibilities include generating health and safety tracking reports for the senior leadership team, coordinating logistics for third-party venue usage, managing sensitive vendor files in strict accordance with GDPR laws, and drafting formal parental or community correspondence regarding site access. You will also oversee site procurement orders, manage central compliance filing architecture, and provide comprehensive administrative support to the Estates Director during peak diagnostic safety testing and facility audit windows.

You will work closely with the Site Manager to ensure that all internal facilities metrics and statutory logs are completed with total accuracy. Crisp communication skills, deep data literacy, and a proactive, collaborative approach are necessary to balance conflicting deadlines while upholding the school's high professional standards.

School Information

This is an 11 to 18 well-established School in Bristol with a powerful commitment to community cohesion, operational excellence, and support staff welfare. The academy serves a vibrant urban community and features highly modern learning environments and a state-of-the-art centralized administrative wing.

The premises and operations team are treated as a vital, highly valued foundation of the wider school faculty. Staff benefit from a warm, supportive professional culture, an open and approachable leadership team, and funded opportunities for continuous technical training and facilities management platform certifications.

Requirements

• Proven experience in facilities coordination, building administration, or an operations management role, ideally within an educational or large corporate setting

• Complete confidence utilizing estate management databases or digital helpdesk software to log and track facility metrics

• Exceptional organizational skills with a track record of handling high-volume workloads and compliance data with total accuracy

• Good IT literacy, with advanced competency across spreadsheets and cloud-based file management systems

• Professional and discreet approach to managing highly confidential safety logs, building schematics, and personnel files

Application

To apply, please send your comprehensive CV as soon as possible.