Facilities Manager

Our client is looking for an experienced Facilities Manager to join the team at a luxury residential development in West London.

Key Responsibilities:

• Set up a clear inventory of M&E assets on site, defining planned maintenance requirements. To support the Manager in the effective management & operations of the estate.
• Carry out regular property inspections of the plant rooms & common areas, instruct and manage any remedial works required in line with the company/client procedures.
• Establish positive working relationships with colleagues, service providers, clients, and occupiers.
• Maintain, drive, supervise, and implement robust technical standards, systems, and processes.
• Influence technology strategies and decisions with a high level of expertise and knowledge.
• Provide direction and support to ensure compliance with relevant legislative specifications and standards.
• Provide guidance and support to the Residents Association and key stakeholders, attending meetings, providing reports and ensuring that collective agreed objectives are recognised and met.
• Coordinate the regular testing of equipment and plant to address faults and provide evaluations to improve them.
• Act as a key contact with customers who have a technical issue.
• Assist with testing and planned preventative maintenance of key building systems.
• Manage and monitor the health & safety compliance of the estate through whatever system is in place at the time to ensure compliance with all relevant legislation, as well as the Health and Safety Policy.
• Manage all relevant reactive and planned works through dedicated software to ensure service partners are uploading the correct certification, documentation, reports, invoices, etc.
• Management of hard service partner contracts, specifications, and service delivery.
• Review service contracts and service levels in line with the company procedures /measure and manage service provider’s performance against agreed SLAs & KPIs.
• Assist in the preparation of Service Charge Budget and monitoring of expenditure. Providing input in the preparation of quarterly and annual reconciliations for client/customer reports.
• Deliver demonstrable value for money by effectively managing contracts, conducting thorough contract tendering processes, scrutinising quotations, and utilising benchmarking, with performance measured against established.

Person Specification:

• Minimum 3 years’ experience in a similar facilities role
• IOSH or NEBOSH qualification
• Understanding of energy efficiency and sustainability development
• Experience in planning and managing workload.
• Excellent attention to detail
• Strong problem-solving skills.
• Ability to communicate effectively at all levels.
• A good knowledge of building engineering systems, building fabric maintenance, and associated services.
• Competent user of Microsoft Office including, word, excel, power point & outlook.

Jackson Sims Recruitment, specialists in Real Estate, covering Block & Estate Management, Property Management (AST), Build to Rent (BTR), Facilities Management, Concierge, PBSA and Financial & Accounting Services, operating in London and throughout the UK. Should you be a candidate or client working in Real Estate, we have a multitude of recruitment services that can be tailored to you.