Facilities Manager

Job Description

FACILITIES MANAGER - BRISTOL & SOUTH WEST

Hartnell Taylor Cook LLP offer a comprehensive property and asset management service and our approach offers the best possible prospect for our clients. Individually and collectively we take pride in delivering a first class service and we do this by taking a detailed and integrated approach to property management, facilities management and accounting.

The Property & Asset Management team are hiring an experienced Facilities Manager, to be based in in the Bristol area. Looking to gain wider experience and grow within the HTC organisation, we are seeking an individual with a desire to use their existing experience and skills whilst becoming a committed part of the successful HTC brand and management ethos.

Hartnell Taylor Cook Facilities Management team is driven by a passion for doing the job to a high standard, with a shared vision and the ability to work cooperatively, consistently and in a determined fashion. HTC FM are strong on communication and, in working as partners with property managers, we aim to provide the best level of service. Having an equal voice in decision making, and on each asset in how it is managed, is important to this.

The role of a Facilities Manager requires a high level of organisation as well as an ability to operate as part of a team.This hands on role brings responsibility and overall accountability for the day to day operation of a group of buildings. Your key responsibility will be to ensure that each Asset is managed to the highest standards including the FM activities of both our in house team and the activities of service partners and contractors. The candidate will need to be a good communicator, be self-motivated and have a good eye for detail whist embracing the strong techniques and delivery that HTC are proud of.

Key Responsibilities:

Fully embrace our use of Elogs and S2 Riskwise CAFM systems. This is fundamental to the role and way we wish to approach Facilities Management.
To develop and maintain a positive image of the Asset.
To monitor all activities relating to the site(s), reporting and taking action as appropriate.
Regular inspections of the building fabric and hard and soft services.
To work with key stakeholders to ensure a maintenance and repair programme is in place.
To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required.
To liaise with tenants and deal with any operational queries they might have.
To attend tenants’ meetings with and without the surveying team.
To be responsible for Health and Safety, compliance and risk management on site, along with associated records.
To be responsible for environmental management on site, in compliance with policy.
To organise fire and other safety evacuations and arrange an emergency plan.
To liaise with local authorities as appropriate.
To proactively manage risk and deal with insurance issues on site.
To ensure the property achieves the KPIs set by the client, in conjunction with other stakeholders.
To manage major work programmes on site, acting as the liaison point for all parties involved.
To produce regular reports to operational team, as required.
Ensure procurement is carried out in line with company policy.
Any other duties as directed by your Line Manager

Skills and Experience:-

A proven track record in facilities management, responsibility for on-site staff and ensuring business operational and financial targets are met.
Experience of offices and retail property is

essential.Experience

of development sites, and public body sites would be helpful.
Constantly updating knowledge of legislation relating to facilities management.
Able to build and maintain client relationships.
Understand the client’s investment objectives.
Able to build and maintain tenant/customer relationships.
Able to build and maintain supplier relationships.
Apply the principles of service charge management to ensure compliance with all regulatory and procedural requirements.
A good understanding of contracts and procurement.
Be able to specify services, tender contracts and select service providers.
Understand how property is constructed and how ‘plant’ works.
Know and be able to apply legislation and policies relating to Environmental protection
Familiar with CAFM and popular

accountancy/invoicing

software.
Show a confident approach and strong interpersonal skills. Solid communication skills both orally and written to ensure a professional approach to all situations.
Ability to work independently and resolve issues using knowledge and experience.
Proactive in supporting junior members of staff and offering guidance to the team on best practice..
Have a strong work ethic and take ‘ownership’ of the role.
Hold a NEBOSH qualification or be willing to work towards
Hold a full UK driving licence

What we can offer you:

Competitive salary
Bonus scheme
Car allowance
25 days annual leave, plus bank holidays
Mobile telephone
Laptop
Auto enrolment pension scheme (5% Employee, 4% Employer)
Life insurance 4 x salary
Flexible benefits including health cash plan, Holiday purchase, Cycle to work, gym and retail discounts
Employee Assistance Program
Volunteering policy
Professional subscription/fees
Continuing Professional Development

HTC’s values

P Passionate
We've put our heart and soul into the work that we do and approach each project with excitement. We love to make a difference, exceeding expectations and creating solutions through innovation

A Agile
Putting our clients first requires us to fit around them. We offer holistic solutions rather than a one-size-fits-all approach. We are not a big corporate machine with lots of processes, we think smart and act fast. Our customer service is at the core of everything we do.

C Collaborative
We’re a friendly bunch, and believe we create excellent results through teamwork and open dialogue, both internally and externally. We listen and talk with our clients about their needs, desires and challenges. We also like to take time out of the day to day and step back to celebrate our achievements together.

T Trusted
We believe relationships are built through honesty, integrity, transparency and inclusion. We don’t just talk a good game – we strive to deliver. Our professional team will put our clients right at the heart of our business. We can be trusted and relied upon by our clients to provide solutions for customer success.

Hartnell Taylor Cook is an equal opportunity employer and is fully committed to a policy of treating all of its employees and job applicants equally. Our Equality & Diversity policy is available on request.