Facilities Scheduler

Main Duties:

Answering phone calls within a timely manner – transferring and taking messages where necessary

Daily interaction with clients/subcontractors and staff

Responding to all callouts that come through from your clients via phone or email

Placing purchase orders with sub-contractors and suppliers

Collaborating with sub-contractors for all health and safety documentation

Scheduling engineering staff on a weekly basis

Producing documentation for invoicing on a weekly basis

General filing

Site set up – paper and electronic

Daily input of all works onto IBMS (inhouse) system

Administration assistance to Contracts Manager

Assisting the Contracts Manager in compiling monthly/quarterly contract reports

Ad-hoc administration duties

Daily update of clients’ database

Full training will be given on all of the above tasks and on-going support from the admin team

Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break

37.5 Hours per week - 100% office based.