Fee Earning Support Assistant - Commercial Property

Position: Fee Earning Support Assistant - Commercial Property
Department: Commercial Property
Reporting to: Head of Department / Senior Solicitor
Contract Type: Full-time

Role Overview
Our client a renown Law Firm based in Surrey is seeking a proactive and experienced Fee Earning Support Assistant to join their Commercial Property team. This role provides essential support to the Head of Department, Senior Solicitor, Solicitor, and Newly Qualified Solicitor in delivering high-quality legal services to our commercial property clients. The successful candidate will play a crucial role in ensuring the smooth operation of commercial property transactions and matters.

Key Responsibilities:

Administrative Support

• Provide comprehensive administrative support to the Commercial Property team
• Manage diaries, schedule appointments, and coordinate meetings
• Handle telephone calls and correspondence professionally
• Maintain accurate filing systems, both electronic and physical
• Prepare and format legal documents, correspondence, and reports
• Audio typing and document production to a high standard

Client Liaison

• Act as first point of contact for clients, providing excellent customer service
• Liaise with clients, other solicitors, estate agents, surveyors, and third parties
• Coordinate communication between all parties involved in transactions
• Update clients on case progress and handle routine enquiries
• Maintain confidentiality and professionalism in all client interactions

Legal Support

• Assisting Solicitors with commercial property transactions including acquisitions, disposals, and leases
• Conduct property searches including local authority, environmental, and Land Registry searches
• Prepare completion statements and handle post-completion formalities
• Assisting with lease renewals, assignments, and licensing matters
• Support with property development and investment transactions
• Maintain accurate case progression records and checklists

Experience & Qualifications

• Previous experience in a legal secretarial or legal assistant environment
• Previous commercial property experience
• Strong typing and audio typing skills (minimum 60 wpm)
• Excellent IT skills including MS Office Suite and case management systems
• Understanding of commercial property law and procedures preferred
• Experience with property searches and Land Registry procedures

Skills & Attributes

• Exceptional attention to detail and accuracy
• Strong organisational and time management skills
• Excellent written and verbal communication skills
• Ability to work under pressure and meet tight deadlines
• Professional telephone manner and client service focus
• Ability to work independently and as part of a team
• Discretion and ability to handle confidential information
• Proactive approach with strong problem-solving skills

What is on Offer

• Competitive salary up to £35K with experience
• Professional development opportunities
• Supportive team environment
• 20 days Holiday plus Xmas shut down, pension, healthcare
• Opportunity to develop expertise in commercial property law

PLEASE CHECK YOUR EMAIL (INCLUDING SPAM FOLDER) FOR CONFIRMATION YOUR APPLICATION HAS BEEN RECEIVED.
In accordance with https://uksi/2003/3319/regulation/19/made

For more information on this and other vacancies please contact Natasha Kirkby FREC dipRP quoting Ref 37220