Finance Administrator

Urban Planters - Finance Administrator

Join Our Team and Make a Difference! We are currently seeking a  Finance Administrator to join our dedicated team at the Rooksbridge office. If you have previous finance experience and want to develop your career, this could be the perfect opportunity for you!

Why Join Urban Planters?

Urban Planters has been bringing homes and workplaces to life with plants since 1965. Over that time, we have evolved and grown alongside the many changes in the landscaping industry, building up a wealth of expertise along the way. We have 2,200 customers (from large National “Key Accounts” to smaller local accounts).

• Competitive Salary Package: Start with a basic salary of £27,000 per annum.
• Benefits: Discount scheme and career opportunities
• Work-Life Balance: Full-time, permanent role, Monday to Friday (37.5 hr week)

This is a fully office-based role that requires daily on-site attendance. You will receive full on-the-job training to help you succeed in the role.

The Role

For this position, you would be responsible for ensuring we have comprehensive Purchase Orders in place to support all client invoicing. Those Purchase Orders would support the accurate and timely generation of invoicing.

Key Responsibilities:

• Liaising with clients to ensure Urban Planters have Purchase Orders to cover the Invoicing in Advance. Invoicing is generated in line with commercial contracts with many clients insisting on a “No Purchase Order, no invoicing” policy. This role is to ensure UP are compliant with all such client requirements and that timely invoices are generated.
• Liaising with Credit Control to ensure that all data entered is aligned to the smooth collection of the invoiced amounts. This may involve working through client disputes/issues etc to ensure the Purchase Order as listed and loaded (to ICABS) will ultimately be paid by the client.
• Maintain registers tracking progress against all Purchase Orders. This will involve escalation, where necessary, to the Billing Manager, Finance Manager and relevant Sales team representative.
• The Registers mentioned above will have multi-year, annual, quarterly and monthly sections. The job holder will be expected to coordinate the “peaks and troughs” of Purchase Order chasing activity during the year.
• In addition to the main responsibility listed above, the job holder is expected to be a fully functioning member of the Billing Team.
• The job holder will work with other members of the Billing team to ensure all end-to-end Billing Processes are supported, including maintaining invoicing portals, interacting with CRM systems & other internal management systems.
• Support the credit control team with any queries in a timely manner.
• Support the sales team with Purchase Order queries with existing clients.
• Communication with customers via phone and email to resolve queries.

Requirements:

• Experience in a finance administration role.
• Ability to work in a fast-paced environment.
• Excellent written and verbal communication skills.
• A collaborative team player who can adapt to a manual process.
• Must be able to commute to the office daily.

Benefits

• Enrolment in our company pension scheme.
• Exciting discounts and cashback offers from over 3,000 retailers with RI Rewards.
• Employee Assistance Programme (EAP) - free to access and available 24/7 to you, your family, and friends.
• Long service recognition - includes an extra five days of annual leave entitlement after five years of service.
• Refer a Friend - earn up to £1,000 for referring someone to work for Rentokil Initial.

A Company Putting “People First”

Rentokil Initial (FTSE100) is one of the largest business services companies in the world, operating in over 90 countries and providing services that protect people and enhance lives.

As a business, we focus on the Right People, doing the Right Things, and in the Right Way. We invest a lot of time and money in training and developing all our colleagues to be the best they can be, and we are always looking for talented and driven people to join our Rentokil Initial Family.

As part of the Rentokil Initial business, Urban Planters has been bringing homes and workplaces to life with plants since 1965. We deliver our products and services using our national network of branches, spanning the length and breadth of the UK. This means we can offer the personalised service of a local business but with the standards and resources of a national organisation.

We now have a carbon negative business whose teams install planting in, on and around the building of the companies we partner with. We are happiest while we are landscaping, installing indoor planting schemes or maintaining the plants or grounds of our clients.

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Rentokil Initial are an equal opportunities employer and are committed to creating a diverse working environment. To find out how we process your data view our careers privacy policy here