Finance and Office Administrator

Finance and Office Administrator| Cheltenham | up to £35,000 | Onsite parking

The Company

My client is in the retail sector

Role

This role is an opportunity to join a growing business looking after their accounts and office administration functions within a small and friendly team well. They are looking for an experienced Finance and office administrator to support the CEO and the senior leadership team.

Key Responsibilities

• Bank Reconciliations
• Posting using Xero Cloud based accounting software.
• Purchase Ledger
• Supervising/supporting Accounts Assistant invoice posting
• Obtaining manager approvals for invoices
• Matching supply invoices to delivery notes and checking prices correct.
• Posting miscellaneous invoices through invoice manager - Hubdoc
• Credit Control/Sales Ledger for B2B and Marketing contributions
• Liaise with Corporate Sales on credit sales
• Credit Check Evaluation
• Payroll preparation for external company accounts using Planday
• Month End Processes
• Debtors/Creditors reporting
• Review VAT reporting on Xero
• Monthly Budget Reporting for Marketing
• Marketing Partnerships, issuing and allocating invoices to orders
• Liaise with external accountants to submit the month end data for processing
• Updating Pricelists on a regular basis in order to ensure correct prices on the websites and Xero (this is done in conjunction with the Stock Admin Team). Provide pricing schedules for CEO approval.
• Chargebacks Resolution - with the help of customer services supervisor/manager
• Day to day liaison with Suppliers, Customers, leadership team and staff (warehouse, customer services, directors)
• Imports/Exports Documentation Processing
• Processing all holiday and sick leave ensuring accurate records are maintained and other HR administration.
• Maintaining stationary and office supplies

Personal Profile

• Experience in working in an account’s role for at least 2 years+
• Experience in working with a cloud-based accounting system, preferably some Xero.
• Great Excel skills and good numeracy

Job Types: Full-time or flexible working hours, Permanent

Benefits:

• Statutory Pension
• Cycle and Tech scheme
• Flexible schedule
• On-site free parking
• Store discounts
• Assistance with training
• Annual Bonus
• 20 days plus 1/year plus bank holiday
• Schedule:
• Monday to Friday
• Standard hours 9.00 to 5.00pm to include unpaid half hour lunch break

For further information, please contact Rhian Mountjoy

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