Finance and Operations Manager

Internal Finance & Operations Manager - Permanent - based in either Milton Keynes MK14 or Peterborough PE1 (Hybrid Role)

Job Purpose:

The main purpose of this role is to support the business owners by actively engaging in the financial and operational management of multiple business divisions. The role involves implementing and monitoring key performance indicators (KPIs), maintaining accurate financial dashboards, and ensuring compliance with statutory and regulatory obligations. The ideal candidate will take ownership of financial reporting, contribute to operational efficiency, and assist with HR coordination across multiple office locations.

Main Duties and Responsibilities:

Finance Responsibilities

• Preparation and maintenance of monthly cash flow reports across various business entities.
• Monthly preparation of profit & loss accounts, balance sheets, and variance analysis.
• Budget planning and analysis across divisions.
• Preparation of the quarterly Vat returns for all business divisions.
• Monthly reconciliation of multiple bank accounts and invoice/payment matching through GoCardless.
• Assist with preparation of statutory accounts and biweekly reporting to the business owners.
• Maintain fixed asset register and ensure correct depreciation policies are applied.
• Prepare annual financial accounts for each business division.
• Gather and report on financial KPIs from various practice and operations managers across locations.

HR Responsibilities

• Draft and issue employment contracts for UK staff.
• Ensure smooth onboarding: setup of emails, software access, and hardware provisioning in coordination with IT.
• Maintain the HR portal and ensure proper documentation and employee record-keeping.
• Manage holiday calendar, approve/disapprove leave requests
• Support recruitment processes and internal communication initiatives.
• Prepare and renew employment contracts, issue probation/annual review letters, and manage staff queries.
• Payroll preparation and issue of the payslips, P45, P60s etc.

Operational Responsibilities

• Oversee email accounts and telephone line management across all offices.
• Ensure all office locations are well-equipped and operationally compliant.
• Implementation of Health & Safety procedures.
• Implement and monitor GDPR/data protection procedures and signature protocols.
• Assist with applications for annual memberships, insurance, and subscriptions.
• Liaise with suppliers for service agreements, contract renewals, and fee negotiations.
• Support cost-reduction initiatives and evaluate business collaboration opportunities.
• Facilitate and support owners in executing bank payments and financial decisions.

Person Specification:

• Excellent interpersonal skills with the ability to communicate with cross-functional teams and office managers.
• Ability to work independently, demonstrate initiative, and implement process improvements.
• Highly organised, solution-oriented, and capable of handling multiple business units simultaneously.

Experience:

• Experience in financial reporting, budgeting, and cash flow management.
• Proficiency in accounting software (e.g., Xero, Capium, or similar) and advanced Microsoft Excel.
• Comfortable working with operational and HR systems; tech-savvy.
• Strong knowledge of basic accounting and bookkeeping principles.
• Prior experience in a multi-entity or multi-location business environment is a strong advantage.

Hours of Work:

• 37.5 hours (Monday - Friday)

Work Location:

• Hybrid role, covering 2 operational office locations

Benefits:

• Pension
• Free On-Site Parking

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.

Disclaimer - Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.