Finance and Systems Officer

Crisis Action is a pioneering and award-winning organisation whose aim is to prevent human suffering caused by armed conflict. With a unique model of working behind the scenes to catalyse joint action, Crisis Action brings together its global network of civil society organisations to leverage their respective skills, expertise, and resources and increase their collective impact in changing the calculations of the world’s most powerful decision makers to take meaningful action to protect civilians from war and violence.  This work is done by a talented, diverse, international team located in different countries across the world.

Crisis Action is seeking for hire a Finance and Systems Officer to lead all day-to-day transactions and activities of the Finance team, ensuring accuracy in financial records and systems and in compliance with company policies. Additionally, they will ensure smooth and efficient running of the invoice and payment systems and daily finance functions, to ascertain that Crisis Action’s financial systems operate at an optimum level.

To apply to be our Finance and Systems Officer, please go to www.crisisaction.org for an application pack.

Ranjani Rajashekaran

Head of Finance

Closing Date:  10 April 2026, 11:59 GMT

JOB DESCRIPTION 

Job Title:  Finance & Systems Officer

Location:  London

Reports to:  Head of Finance

Principal responsibilities 

Finance Operations 

• Process purchase invoices, staff expenses and weekly/monthly payments run 

• Manage cashbook processing for different offices.   

• Check accuracy of the cashbook returns, ensure the entries tie back to the bank statements and are supported by receipts.  

• Prepare monthly payroll journals and ensure monthly cashbooks tie back to payroll journals 

• Upload cashbook entries onto the accounting systems in line with the monthly Finance timetable.   

• Perform monthly bank and control account reconciliations 

• Support preparation of cash flow statement.  

• Ensure accurate coding of income and expenditure to projects and restricted funds 

• Produce invoices for partners’ annual fees and other contributions as necessary


• To provide regular progress reports for Directors on the status of Partnership Fee invoices 

• Resolve all payment queries.   

• Ensure timely transfer of UK and US staff salaries and pensions  

• Support in the preparation of the statutory accounts for various entities of Crisis Action  

Financial Reporting & Budget Support 

• Support preparation of monthly management accounts 

• Assist budget holders with financial information and reporting 

• Monitor restricted and grant-funded budgets 

• Support the Head of Finance in cashflow monitoring 

• Prepare annual audit and statutory accounts 

• Provide documentation and schedules required by organisation auditors 

• Assist with month-end and year-end close processes 

• Support in the preparation of annual organizational budget
  

• Support the Head of Finance in preparation of Donor reports
   

 Finance Systems & Process Management 

• Act as system administrator for the finance systems i.e. Sun System 

• Ensuring all suppliers are properly approved prior to setting up on the system   

• Ensuring all invoices are approved by the budget holders prior to processing on the accounting system.   

• Ensure the automated payments are processed accurately through the banking system.   

• Process journals from the Concur staff expenses system onto Sun Systems on a monthly basis
  

• Maintain chart of accounts and project codes 

• Maintain and improve financial processes and internal controls 

• Maintain documentation of finance processes and procedures 

• Support in system troubleshooting and any upgrades 

Compliance & Controls 

• Ensure compliance with international finance and charity accounting standards  

• Maintain strong financial controls and segregation of duties 

• Support preparation of information for the Board / Finance Committee 

Filing and Records Maintenance

• Ensure all financial records are filed correctly on SharePoint   


• Maintain a good filing system of invoices and supplier records.   

• Support maintaining the financial planning tool and workflow   

Job Specifications  

Essential Skills & Experience 

• Proven experience in financial systems, reconciliation, and audit processes.


• Must have ability and experience with Concur, Sun system and advanced Excel  


• Strong analytical and documentation skills.


• High attention to detail and discretion with sensitive financial data.


• Familiarity with SharePoint an advantage 


• Ability to work remotely (online)


• Ability to work independently and collaboratively with cross-functional teams 

Desirable skills and experience 

• Working with remote teams  

• Interest in international human rights and humanitarian issues. 

• Demonstrable proactive approach to learning and adapting to new environments. 

• Technological savvy with passion for process improvements and financial systems. 

• Creative thinker. 

Key Relationships 

• Head of Finance, Chief Operating Officer, Human Resources Director, Project Manager/CEO Executive Assistant, Directors 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. 

Salary & Benefits 

Salary: We have set bands for the salary range for all positions at Crisis Action. The baseline of our salary range for this position is £35K per annum. 

Benefits: 25 annual leave days (30 days after 3 years). Up to 6% contribution to pension. 3-month long service leave after 6 years and one-month sabbatical leave in year 10. CA additionally offers an annual inflationary increase, and 2% salary increase in year 2, 4 and 8 subject to availability of funds. 

DEI (Diversity, Equity and Inclusion) Statement

Crisis Action values and nurtures an inclusive culture that sees the diversity of its board, staff, partners, and all we work with as a strength and source of innovation and creativity. We welcome applications from anyone no matter your background, gender identity and expression, nationality, language, ethnicity, colour, caste, race, sexual orientation, ability, religion or belief, age, marriage, civil partnership, or parental status. Equality among all is a driving force in our work and a feature of our recruitment. We strive to ensure that all employment decisions are made entirely on merit.