Finance Assistant

We are looking for a Finance Assistant to join our Finance team, to be based from our Stockton-on-Tees office.

Job Type: Full-time, part-time considered

The Finance Assistant will be responsible for supporting the day-to-day operations of the Finance department, ensuring financial transactions and records are processed accurately and efficiently. Key responsibilities will include purchase ledger processing, performing daily and monthly reconciliations, processing expenses and payment runs, and maintaining financial trackers and reports.

The role will also involve supporting month-end finance processes, maintaining accurate financial records, upkeep company travel platforms, managing the finance inbox, and completing statutory and business reporting requirements such as ONS surveys. The successful candidate will demonstrate strong attention to detail, excellent organisational skills, and the ability to manage multiple tasks effectively within a fast-paced environment.

Key Responsibilities:

Purchase Ledger & Transaction Processing:

• Process purchase ledger invoices and credit notes accurately and in a timely manner
• Perform purchase order to purchase invoice matching (PO to PI matching)
• Manage and monitor the finance/accounts inbox, responding to queries professionally and efficiently
• Process fortnightly mileage and expense payment runs
• Maintain and update departmental spend trackers
• Support the maintenance of budget trackers

Reconciliations & Financial Control:

• Complete daily bank reconciliations and postings
• Perform company credit card reconciliations
• Produce monthly PO exceptional reporting

Essential:

• Experience: Previous experience in finance or accounting roles
• Technical Skills: Proficiency in MS Office, particularly Excel; experience with Sage or similar.
• Attention to Detail: Keen attention to detail and accuracy for handling financial data.
• Communication Skills: Effective communication skills for liaising with internal teams and external partners.
• Organisational Skills: Good organisational skills with the ability to prioritise tasks and meet deadlines.

Desirable:

• Education: AAT Level 2 or equivalent (or qualified by experience)
• Experience with reconciliations, reporting, and month-end processes
• Experience working in a fast-paced commercial environment

• Competitive basic salary with great progression options
• Unlimited paid holidays - yes, that's not a typo!
• Hybrid working
• Medicash Cash Plan – covering everything from medical support, massages, optical, dental, a discounts platform, and extras like SkinVision and digital physiotherapy. Cash back up to £995 per year, completely paid for by us!
• Employee Assistance Programme – access to Vivup for mental health support, financial guidance, and wellbeing resources
• Great working environments; our Stockton on Tees and Manchester workspaces are also dog-friendly
• A high-performance MacBook
• VS Perks, have a monthly treat on us; from Amazon vouchers, PlayStation credits, ASOS, H&M to Just Eat, there's something for everyone!
• Free daily breakfast, fruit, hot and cold drinks and protein shakes
• Weekly free brunch and lunch
• Friday afternoon drinks to wind down for the weekend
• Pension scheme to help you save for the future
• Cycle to work scheme
• EV Car scheme
• Discounts across our brands
• Regular team social events
• Training & development

Our Values

We champion our clients
We believe in every retailer's potential to succeed online and celebrate each milestone of their journey with them.

We are one team
We believe in the power of collaboration - within our teams and with our clients. Together, there’s nothing we can’t achieve.

We create change
The future of eCommerce is always evolving. Where others see uncertainty, we see an opportunity to lead.

We care about what matters
We are committed to making the world a little brighter and doing what’s best for our people, our community, and our planet.

So if you think you’ve got what it takes to join one of the UK’s leading eCommerce agencies, we’d love to hear from you.

A little formality… by applying, you implicitly consent to us processing your personal data for review for this vacancy only.

Talent Hunter Referral Bounty - £250

Help us find the right talent to join our team, and get a handsome reward in return. It couldn’t be easier - if you know someone that could be an ideal candidate, either refer them directly to us or simply ask them to include your details as the referer when they apply. If they land the job with us as a direct result of your referral, you get the bounty!

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Visualsoft is an equal opportunities employer committed to creating a diverse and inclusive environment where employees are valued for their skills, experiences, and unique perspective.

We believe passionately that a diverse workforce is central to our success so we welcome applications from all sections of the community.