Finance Assistant - London/Hybrid

My client is a leading Fintech / SAAS company looking for a Finance and HR Admin Assistant to join their team.

As we continue to grow, we are looking for a dedicated and detail-oriented Finance and HR Admin Assistant to support our Finance and HR functions. This role is essential for ensuring smooth financial operations and fostering effective HR practices within the organisation.

The Finance and HR Administrator is responsible primarily for assisting with the day to day financial transactions and administration within the business, as well as providing key support within the HR function.

MAIN ROLES & RESPONSIBILITIES

FINANCIAL MANAGEMENT

Accounts receivable

• Ensuring invoices and credit notes for customers are correctly coded and with correct VAT
• Ensuring Customer Statements and chasers are sent
• Chasing customer payments.

Account payable

• Ensuring all invoices are captured correctly on Approval max and coded to the right account code
• Submitting invoices for approval, where not automatically captured by Approval Max
• Processing employee expenses
• Supplier statement reconciliation
• Preparing payments runs

General ledger

• Reconcile bank statement lines (payments & receipts) on a daily basis
• Assisting with month end and year end finalisation including production of analysis on key balance sheet items.

Other finance

• Assisting with Customer and Supplier Onboarding
• Assisting with month end board report preparation
• Submitting Office of National Statistic returns

HR responsibilities:

• Assist with ensuring HR processes including ensuring People HR is kept up to date
• Assist in the production of HR related documentation in a timely manner including offer letters, contracts & probation notices

• Monitor all leave
• Track probation and send reminders to Managers
• Assist in the administration of employee benefits.
• Providing key data / reports (sick leave etc)

KEY EXPERIENCE & QUALIFICATIONS REQUIRED

• At least 2 years’ experience as a Finance Assistant or a similar role.
• AAT Qualified or working towards a qualification, or qualified by experience
• Good knowledge of accounting and book-keeping procedures.
• Knowledge of human resources processes and best practices is preferred but not essential.
• Proficiency in financial software (such as Xero, Approvalmax) and Microsoft Office Suite, particularly Excel.