Finance Assistant - Office Manager

Are you a highly organised, detail-oriented professional with experience in finance and office management?

This Abingdon-based role offers the opportunity to join a world-leading, high-growth SaaS technology business, where you can combine your experience into a dual Finance Assistant and Office Manager role.

We are Preservica, and we are changing the way organisations safeguard their digital information. As a world-leader in digital preservation technology, our award-winning software is used by leading businesses and public bodies across the globe.

We are a rapidly growing SME, and working as a team is vital to our success.

This role is based in our Abingdon office with the opportunity for occasional days working from home. You should live within a close commuting distance to Abingdon.

The Role:

This is a unique dual role combining the precision of finance with the energy of office management.

Within finance, you will be an integral part of the team, responsible for ensuring our suppliers are paid in a timely manner, paying your fellow team members, and assisting with a variety of month-end tasks.

The Office manager side of the role requires someone who can pick up a variety of tasks to ensure that the office itself is safe, secure, and runs smoothly.

Accounts Payable

• Processing accounts payable invoices and obtaining appropriate authorisation for those invoices prior to payment.
• Managing the purchases mailbox – keeping it up to date daily.
• Setting up any new suppliers in a timely manner, ensuring procedures are followed.
• Obtaining approval for and raising payment runs to upload to the banking systems in both UK and US banks.
• Processing employee expenses (personal and company credit cards), ensuring all claims are documented, compliant, and properly authorised.

Payroll

• Processing data onto the payroll systems for both the UK and the US, and in conjunction with the HR team, ensure payroll is correct and any new starters/leavers are processed correctly.
• Post monthly prepayments, accruals, and ensure accurate balance sheet reconciliations (banks, fixed assets, prepayments, etc.) in Xero.
• Ensure all purchase invoices are posted, and new prepayments are correctly allocated to the balance sheet as part of month-end tasks.

Office Management

• Being the initial face of the company by acting as the door receptionist via the phone entry system, answering the calls from the door and finding the right person to assist the visitor.
• Organising and managing key company events, including the annual staff kick-off, Christmas party, and occasional ad hoc events
• Oversee office health and safety, ensuring a safe work environment by coordinating maintenance, sourcing equipment quotes, managing cleaning contracts, and scheduling inspections (e.g. fire safety), while promptly addressing any issues
• Assisting with the purchase of general welfare provisions for the office staff and ensuring office stationery and printer supplies are maintained
• Other Ad hoc duties as required

Experience / Education / Key Skills Required

• Exceptional interpersonal, customer service, and written and verbal communication skills
• Previous experience in a financial position and in payroll (currently we use Moorepay and TriNet)
• Excellent attention to detail and good time management skills
• Experience and skills using MS Office products (predominantly Word and Excel), and willingness to extend this knowledge
• Experience with industry software/SaaS technology environment
• Finance/office management skills by qualification or suitable experience

We are an open, progressive employer who values our staff as the heart of our business. As well as a competitive salary and benefits package, we offer tangible career development opportunities and dedicated training time to support professional growth. Our benefits package includes Life Insurance, Private Health Insurance and a range of other employee benefits. Come join US!

Preservica are an equal opportunities employer.