Finance Coordinator AP, International Private Equity firm

Finance Coordinator, International Private Equity firm

Reporting to the Finance Director

Our client is a leading international private equity firm with assets under management of more than 70 billion dollars and offices in 5 continents. They are looking to recruit a Finance Coordinator to join the Finance team in London.

In this position, you will play a pivotal role in ensuring the efficient processing of financial transactions and maintaining accurate financial records. Your responsibilities will encompass a wide array of finance-related activities and projects, including managing accounts payable processes and supporting financial reporting.

The Finance team strives to deliver operational excellence through best-in-class practices. This role requires a highly adaptable individual who thrives in dynamic environments, demonstrates resilience during peak periods, and contributes effectively within our collaborative team culture.

Key responsibilities

Accounts Payable Management

• Process approximately 500+ invoices and T&Es per month in weekly payment runs within the Workday financial system
• Ensure accurate invoice processing, including coding, natural account allocation, and sourcing of business approvals
• Manage T&E processing through Workday, including checks for validity, policy control, VAT capture, and reconciliation with travel company invoices

Financial Reporting and Analysis

• Conduct invoice analysis in Excel, utilizing VLOOKUPS, IF Functions, and pivot tables
• Management and production of weekly payment run including post payment reports
• Production and control of intercompany recharge and sales invoices including reconciliation
• Assist with the preparation and filing of requisite financial returns and reports including P11D, PSA and VAT

Vendor and Credit Management

• Manage new vendor processing and maintain the vendor database within systems, including vendor statement reconciliations
• Reconcile three company credit cards and process subsequent transactions
• Oversee the management, processing and reconciliation of approximately seventy corporate employee credit cards

General Finance Support

• Maintain the accounts department's digital filing system and shared accounts inbox
• Handle inbound finance queries and prepare necessary documentation for various teams and third parties

Professional experience required

• At least 1 year of experience or equivalent within an Accounts department function, specifically Accounts Payable
• Proficiency in MS Office (Outlook, Excel, Word & PowerPoint)
• Experience in the use of electronic financial systems, preferably Workday
• Undergraduate degree or financial qualifications welcome

Preferred candidate profile

• Analytical skills - strong attention to detail and demonstrated excellence in understanding corporate finance
• Relationship building - effectively builds relationships inside and outside the organisation, relating openly and comfortably with diverse groups of people
• Client focus - values strong client relationships and focuses on delivering customer-centric solutions
• Business judgement - must maintain a good understanding of the business and all existing projects to ensure proactive, hands-on support. Thinks about issues and develops solutions that thoughtfully take the broader context into account. Effectively prioritises competing objectives and urgent deadlines
• Flexibility - demonstrable experience of working under fast-paced and high-pressure conditions in a thoughtful and courteous manner. A positive, flexible, delivery and solutions-focused attitude
• Ownership and initiative - self-starter who takes ownership and can roll up sleeves to meet objectives. Ability to drive a process to completion. Proactively identifies opportunities for continuous improvement
• Presentation - clearly and confidently communicates and presents complex concepts, analysis, ideas, and information internally and externally. Able to interact and adapt effectively and professionally to all levels of employees and work styles
• Teamwork - collaborative, team-oriented approach, providing support to all team members as required. Seeks and is open to give and receive suggestions to develop better solutions and to make the team stronger; experience working as part of a global team
• Balancing stakeholders - anticipating and appreciating the varying needs of all parties invested in outcomes
• Cultural awareness - demonstrates ability to work across geographies and cultures, collaborate with colleagues in different geographies from different cultures
• Ensures accountability - holding self and others accountable for meeting commitments. High standard of integrity and ability to maintain the highest degree of confidentiality