Finance Operations Assistant - Stockport Office

learnd UK is a Business which installs, services and maintains Building Management Systems using a number of manufacturers’ products.

The group has over 400+ employees. For further details see www.learnd.co.uk.

Key Contacts

• Finance team


• Suppliers


• Auditors


• Key staff in other departments/locations – e.g., Projects, Strategic Accounts, Service, Head Office.

The Position:

The Finance Operations Assistant / AP Coordinator will support the smooth running of the Accounts Payable function by coordinating supplier communications, managing the AP inbox, and ensuring supplier accounts are accurately maintained.

This role will also support employee expense processing and provide cover within the Accounts Payable function during periods of annual leave or high workload.

The role works closely with the Accounts Payable team and the wider finance department to support efficient operational finance processes.

Key Responsibilities

Accounts Payable Coordination

• Manage the Accounts Payable inbox and respond to supplier queries in a timely manner.


• Investigate and resolve invoice and payment queries from suppliers and internal stakeholders


• Escalate complex issues to the Management Accountant where required.


• Monitor the AP query log and ensure outstanding issues are followed up

Supplier Account Management

• Perform regular supplier statement reconciliations to ensure supplier accounts are accurate.


• Identify missing invoices and work with suppliers to obtain copies where required.


• Maintain strong relationships with suppliers and respond professionally to queries.


• Ensuring correct CIS set up on suppliers

Cash Related

• Manage cash receipts and payments.


• Record cash receipts and payments in cashbooks which are reconciled at both month end and year end.


• Handle petty cash in multiple currencies.

Invoice Processing Support

• Support the Accounts Payable team in ensuring invoices are correctly recorded within the finance system.


• Monitor non-PO invoices, overhead invoices and direct debit suppliers to ensure these are captured and posted correctly.


• Assist with monitoring invoice backlogs and highlight processing delays where they occur.

Employee Expenses Processing

• Review and post employee expense claims within the finance system.


• Ensure expenses are coded correctly and supported by appropriate documentation.


• Respond to employee queries relating to expenses and corporate credit cards.


• Support the monthly expense accrual process where required.

Expense System Administration

Administer the company expense management system, including:

• Adding new starters


• Updating approval workflows


• Removing leavers


• Maintain user access and ensure expense policies are followed


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Accounts Payable Cover

• Provide cover for Accounts Payable processing during periods of annual leave or absence within the AP team.


• Assist with invoice processing, supplier payment runs, and general AP tasks where required.

Other Jobs

• Post in.


• Answering the Finance phone.

Person Requirements

• Hold at least 5 GCSE results at grade C or above including Maths and English.


• Have a confident and polite telephone manner.


• Be confident and self-motivated who can work well under pressure and work closely with senior management.


• Be hands on and approachable to the team.


• Have strong IT skills


• Have a Positive attitude


• Attention to detail


• Be organised and can manage own time


• Ambition to drive improvements to current processes


• Proficient in Microsoft packages including Excel, Outlook and Teams


• Experienced in using multiple finance packages


• Previous experience in accounts payable process

Salary and Benefits

• Competitive, dependent upon experience and qualifications, based on a 37.5-hour week.


• 3% employer’s pension contribution


• Death in service at 2x salary


• UK healthcare cash benefit (worth up to £500 pa for glasses, dentist, physio etc)


• 25 days annual holiday


• Annual “buy and sell” holiday scheme


• Flexible working hours


• Free car parking


• Hybrid working – at least 3 days in the office