Fleet Administration Coordinator

Job Title:                     Fleet Administration Coordinator

Location:                     Ruislip, West London

Compensation:           £32,833.00 + Benefits

Role Type:                   Full time / Permanent

Role ID:                       SF73757

Keeping critical fleet assets compliant, visible, and ready for use

At Babcock, we’re working to create a safe and secure world, together. We’re looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational.

This is a fast‑paced, coordination‑focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan.

The role

As a Fleet Administration Coordinator, you’ll provide day‑to‑day administrative and planning support across MSC fleet operations. You’ll coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use.

Day-to-day, you will:

• Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan


• Maintain accurate asset, mileage, and compliance records within fleet systems


• Monitor priority assets, manage defects, and support resolution with relevant stakeholders


• Ensure compliance documentation is current, complete, and audit‑ready


• Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.

This is a full‑time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00–16:00).

Essential experience of the Fleet Administration Coordinator:

• Strong organisational skills with the ability to prioritise work in a busy environment


• High attention to detail and confidence maintaining accurate records


• Comfortable working with systems, databases, and Microsoft Office applications


• A proactive, collaborative approach to problem‑solving and coordination.

Qualifications for the Fleet Administration Coordinator:

We value difference and don’t have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.

Security Clearance

The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

• Generous holiday allowance


• Matched contribution pension scheme, with life assurance


• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+


• Employee shopping savings portal


• Payment of Professional Fees


• Reservists in the armed forces receive 10-days special paid leave


• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.


• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.

Babcock

We’re Babcock — a global FTSE 100 organisation with over 26,000 people working together to make a difference.

Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.

We call that lifetime engineering.

Join us and see how far we can go, together.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email [email protected] with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.

Closing date: 08/09/2026

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