Fleet Administrator

Fleet Administrator

Bristol Depot - Cabot Park, Industrial Estate, Avonmouth, Bristol, BS11 0YW

Monday to Friday | 8:00am - 4:00pm

We are looking for an organised and proactive Fleet Administrator to join our Bristol Depot team. This is a key role supporting the day-to-day operation of our fleet, ensuring vehicle compliance, maintenance planning, and administration activities are completed accurately and on time.

This opportunity would suit someone with previous experience working within a transport, fleet or logistics office environment who understands the demands of a fast-paced operation. You'll be confident using IT systems, highly competent in Microsoft Excel, and able to remain calm and professional when working under pressure.

Benefits

• Competitive salary


• Up to 3% bonus


• 2x Life Assurance


• 25 days holiday (inclusive of bank holidays)


• Access to Perk box, offering discounts on holidays, shopping, lifestyle benefits and much more


• Option to buy and sell annual leave.


• Career development and progression opportunities


• Access to a range of learning and development programmes

What You'll Be Doing

• Maintaining fleet compliance records and ensuring inspection schedules are up to date.


• Updating outstanding inspection trackers and attending daily compliance calls.


• Producing and maintaining depot reporting, including daily reporting.


• Scanning, uploading and filing inspection, maintenance and compliance documentation.


• Managing vehicle and trailer service schedules in line with Operator Licence requirements.


• Planning and booking MOTs, LOLER inspections, F-Gas testing and other statutory checks.


• Updating digital maintenance planners and ensuring all fleet records remain accurate.


• Chasing outstanding compliance paperwork from third-party providers.


• Raising purchase orders, recording costs accurately and ensuring correct cost centre allocation.


• Supporting invoice approval processes through SAP.


• Managing defect records and supporting fleet maintenance activities.


• Arranging repairs with external suppliers and coordinating breakdown responses during working hours.


• Maintaining waste management records and ensuring environmental compliance is met.


• Liaising closely with Transport, Garage and Operations teams to support fleet availability.


• Supporting Health & Safety activities, including safety sweeps and monthly meetings.


• Ensuring all legal, compliance, environmental and health & safety obligations are adhered to at all times.

What We're Looking For

• Previous experience within a transport, fleet, logistics or workshop administration environment.


• Strong IT skills, including a good working knowledge of Microsoft Excel.


• Experience of handling compliance documentation and maintaining accurate records.


• Excellent communication skills with the ability to build strong working relationships.


• Highly organised with strong attention to detail.


• Able to prioritise workloads and meet deadlines in a busy operational environment.


• Comfortable working independently and taking ownership of tasks.


• Calm, resilient and able to perform effectively under pressure.


• Experience of SAP or similar systems would be advantageous, although not essential.

If you're an experienced administrator with a transport or fleet background and enjoy working in a fast-paced environment, we'd love to hear from you.

#hiring

You can find out more about Müller and what it’s like to work for us by clicking here   Careers at Müller UK & Ireland